Chief Executive Assistant

Experience something categorically different. With over 1,200 stores throughout the U.S., a thriving digital ecosystem and a growth trajectory that’s put Wall Street on notice; Ulta Beauty provides dynamic challenges for those who want to apply their financial acumen to ever-increasing levels of complexity. Professional ownership. Diverse and ever-evolving projects. Greater levels of impact. The ability to influence decisions and organizational direction. It’s all part of the daily experience of our Finance & Accounting associates.

If you want a collaborative environment where continual learning, career self-determination and trust are prioritized, where an engaged leadership provides deep levels of support and guidance, Ulta Beauty is uniquely positioned to deliver greater levels of career satisfaction. Are you up for the challenge?

THE IMPACT YOU CAN HAVE:

The Chief Executive Assistant provides a wide range of support to the Chief Financial Officer (CFO) and Finance team. The qualified candidate will bring their demonstrated experience supporting a Chief and additional senior leadership by acting as a significant representative to our senior leadership. They will be instrumental in supporting and/or representing our executive priorities, values/competencies, and goals.

The Chief Executive Assistant will be responsible for managing executive’s schedules, travel and meeting arrangements, drafting correspondence and presentation documents (town halls, business updates, etc.), expense reporting, and communications to varying levels for both internal and external partners. This position will also provide general support to the Finance department, overseeing functional calendars and associate engagement events.

The position requires independent judgment and analysis involving situations with frequent access to confidential and highly complex information. The qualified candidate must become knowledgeable of finance processes, policies and protocols to best support the CFO.

Additionally, this position will entail overseeing investor relations (IR) activities, including scheduling investor and analyst meetings, coordinating quarterly earnings calls, managing shareholder meeting logistics, and other important responsibilities crucial for the smooth operation of the finance department.

YOU'LL ACCOMPLISH THESE GOALS BY:

Executive Support to the CFO:

• Manage the CFO's calendar, including scheduling meetings, coordinating travel arrangements, and processing expense reports.
• Handle confidential material relevant to company operations, such as phone calls, reports, presentations, and meetings.
• Complete special projects and create correspondence and materials for internal and external audiences.
• Collaborate with various staff and departments to support the CFO and finance leadership.

Investor Relations Support:

• Provide day-to-day administrative support to the Investor Relations (IR) team, including scheduling investor and analyst meetings, managing travel arrangements, and processing expense reports.
• Monitor incoming investor calls, emails, and inquiries, directing them appropriately and ensuring prompt follow-up.
• Coordinate key internal meetings between IR and cross-functional partners, managing calendars and logistics to facilitate efficient collaboration.
• Business travel
• Responsible for handling extremely confidential material relevant to company operations including phone calls, reports, presentations, meetings and other related items
• Completes special projects and creates correspondence and materials for internal and external audiences
• Ensure that the CFO has all necessary information for meetings (i.e., synthesize and prepare relevant documentation, coordinate agenda items), and record key takeaways
• Manages relationship with CFO external stakeholders
• Assist in spotting trends, coordinating Finance celebrations and sharing of priorities
• Collaborates with various staff and departments in supporting the Chief and leadership
• Plans, coordinates, and maintains executives' daily schedules by planning and scheduling meetings, teleconferences, and frequent, heavy travel arrangements
• Responsible for handling inquiries and requests that vary in complexity, but can often require research and follow up

THE ESSENTIALS FOR SUCCESS:

• 7 yrs. of executive level assistant experience
• Most recent position preferably supporting a Chief of a publicly held company
• Certified Executive Administrative Professional designation a plus
• Extensive experience with calendaring, organizing meetings and making travel arrangements
• Strong analytical, organizational and project management skills
• Ability to handle multiple tasks at one time including managing multiple clients and deadlines
• Superior planning and organization skills
• Proficient with Word, PowerPoint, Outlook and Excel
• Excellent communication and interpersonal skills and experience interacting with senior level executives and clients/brands/agencies/etc
• Positive and professional demeanor
• Takes a problem solving and helpful approach in dealing with others
• Ability to handle the highest level of confidential information

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At Ulta Beauty (NASDAQ: ULTA), the possibilities are beautiful. Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label. Ulta Beauty also offers a full-service salon in every store featuring—hair, skin, brow, and make-up services.

We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.