What are the responsibilities and job description for the Administrative Assistant/Office Manager in Chaska (AB4578) (... position at Ultimate Staffing Services?
Position: Administrative Assistant/Office Manager (100% in office)
Duties/Details:
We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Duties/Details:
- Pay: $45K-$52K depending on experience (this is an hourly paid position) to start.
- Schedule: 8:00am-5:00pm Monday-Friday. In February - April it will involve 4-6 hours extra/week overtime pay during busy tax season
- Direct hire and 100% in office
- Utilize MailChimp for drafting and distributing client correspondance
- Generate reports and run data scans
- Manage client billings, accounts receivable, and collections communication
- Check in, assemble, and deliver tax returns and other deliverables
- Assist Partners and Supervisors on special projects as needed
- Front desk reception and clerical duties such as answering phones, assisting clients and vendors, and mail preparation
- Manage and reschedule meetings on Executive calendars
- Complete client onboarding and maintain client database
- Build and develop relationships with clients and provide excellent customer service as the primary liaison between staff and clients
- 2 years of professional in-office work experience as an Admin, Client Associate, etc. is required.
- Any AR (accounts receivable) experience is great! Invoicing, payment processing, also counts.
- Experience in a CPA firm or similar professional environment is a plus!
- Computer skills in all Microsoft programs and ability to learn new software is important
- Capable of balancing multiple projects and able to shift quickly from one task to another
- Ability to be attentive and patient with clients
- Medical, dental, vision, life, short term and long term disability insurance.
- 9 paid holidays per year PTO
- Newly remodeled office!
- Summer hours are about 36 hours per week (closed Fridays). If you want to work the 40 hours you can work 9 hour days during M-Th during summer hours.
- Business casual dress code (denim is ok any day)!
- Over time pay will be available during tax season February - April.
- 401K and HSA contribution
We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
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