What are the responsibilities and job description for the Executive Assistant position at Ultimate?
Job Description
We are recruiting for an Executive Assistant for our a temp-to hire role for our Fresno Clients! This role will be on-site located in South Fresno for a large group.
The Executive Assistant will manage work with members of the office team to manage phone lines, perform data entry duties, file immigration documents and email correspondence.
Administrative Duties
Manage calendar, scheduling all appointments.
Serve as recording secretary for meetings, as directed; transcribe meeting minutes in a timely fashion.
Prepare meeting materials; reserve and set up meeting/conference rooms, workshop locations, etc.; receive and process registrations for all office-sponsored events.
Attend event registration; to clean up and return meeting room(s) to order.
Attend programs, workshops, seminars, meetings, etc., as directed.
Maintain, organize, and file confidential material.
Manages calendar and prepares/files invoices for the Director of Communications. May perform related duties as required.
KNOWLEDGE, SKILLS, AND ABILITIES:
Must possess a high degree of respect for confidentiality.
Bilingual in Spanish Preferred
Must possess the ability to quickly and objectively analyze situations to determine a proper course of action; and to act calmly and effectively in emergency and stressful situations.
Must be self-motivated, able to multi-task, organized, prompt in performing tasks and capable of working independently, while meeting deadlines.
Must possess the ability to take initiative and see projects through to completion.
Must possess knowledge of, and proficiency in, current office-related computer system/program(s), including but not limited to WORD, EXCEL, OUTLOOK, PUBLISHER, and MAIL MERGE, with a willingness to keep current with applicable new technology.
Pay Rate: $21.00 - $23.00 or more (Full-Time, Monday through Friday)
If you meet the qualifications about and wish to discuss further or have have friends you would like to recommend, please have them contact us for details, anytime Monday-Friday from 8:00 am to 5:00 pm.
We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to hflurnoy@ultimatestaffing.com
Salary : $21 - $23
