What are the responsibilities and job description for the Operations Associate position at Ultimate?
Job Description
We are seeking a highly organized and detail-oriented Operations Associate to join our Accounting firm located in Burlington, MA on a direct hire basis. The ideal candidate will be responsible for the smooth operation of our office environment, have a strong client service mindset, create efficiencies, be capable of multitasking in a fast-paced environment and foster a positive work culture. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively. As an Operations Associate, you will play a crucial role in ensuring a high satisfaction with our clients.
SCHEDULE: Monday - Friday, Hybrid, 4 on 1 remote, flexible hours 7AM-4PM, 8AM-5PM, 9AM-6PM
SALARY: $55,000 -$65,000 DOE
LOCATION: Burlington, MA (on-site)
Direct Hire Opportunity
WHAT YOU'LL DO
- Oversee the day-to-day operations of the office, including administrative tasks, client account management.
- Act as the main point of contact for internal and external stakeholders, including clients, vendors, and visitors.
- Handle incoming calls, emails, and correspondence, directing inquiries to the appropriate departments or individuals.
- Maintain office efficiency by implementing and improving office systems and procedures.
- Schedule and coordinate client meetings.
- Prepare reports, presentations, and other documents as requested by management.
- Manage office supplies inventory and order necessary items as needed.
WHAT YOU'LL NEED
- Proven experience in office operation or administrative roles.
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent communication skills, both written and verbal, with a professional and friendly demeanor.
- Proficiency in Microsoft Office suite and other office software applications.
- Ability to work independently and collaboratively in a fast-paced environment.
- Attention to detail and accuracy in all tasks.
- Problem-solving skills and the ability to handle unexpected situations with composure.
- Preferred but not required, bachelor's degree in business administration, office operation, or related field.
Interested candidates should contact Jim Sudak at or call/text his desk at (603) 803-3935 for immediate consideration.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to jsudak@ultimatestaffing.com
Salary : $55,000 - $65,000
