What are the responsibilities and job description for the Office Administrator position at Unicas Medical?
OFFICE ADMINISTRATOR
Since our inception, Unicas Medical has had one goal in mind: to create the most efficient inventory management systems available for hospitals and healthcare providers. We’re focused on delivering dynamic supply chain solutions for acute care environments and because our approach is fundamentally different from other providers, by providing exceptional service and support to our clients from an initial needs assessment through installation using our integrated Kanban approach, we’re the premier provider for today’s leading Healthcare organizations.
The timing of this role is deliberate and in anticipation of significant, immediate growth. We need your expertise. Come join us!
ABOUT YOU
You are passionate about what you do, willing to step up to challenges and humble enough to ask for help when you need it. You are a self-motivated, detailed oriented, passionate individual who can assist in supporting the Management team to ensure smooth and efficient daily office operations. You bring at least 3 years of related experience to this role and are eager to continue to advance your career.
ROLE SUMMARY
The Office Administrator is responsible for providing administrative support to the CEO and the collective team to aid in the efficiency of the office and overall day-to-day operations, which will allow the team to focus on the strategic goals and needs for the company. You will provide impeccable customer service both over the phone and in person and will assist in various projects throughout the company.
CORE RESPONSIBILITIES
- Provide general support to CEO through administrative, technical, and clerical tasks
- Review, organize and assist with email communications
- Deliver exceptional customer service through answering, screening, and directing incoming calls, responding to inquiries quickly and professionally, greeting guests, notifying the appropriate team member of their arrival, and ensuring they have a welcoming experience
- Responsible for ordering office supplies, booking travel and tracking various expenses
- Assist Finance team with day-to-day bookkeeping and purchasing transactions
- Responsible for ensuring the office area and bathrooms are kept tidy
- Prepare materials for presentations, events, and installation projects
- Assist with customer orders and related sales and operational activities to ensure timely execution
- Support special projects across all functional departments
- Occasional travel may be required
- Other duties as needed to support the overall business operation
SKILLS AND EXPERIENCE
- Degree in Business Administration, or Related Field
- At least 3 years direct experience
- Proficient with Google Suite, Microsoft Office, and related systems, tools, and software
- Familiarity with QuickBooks Online software
- Ability to handle multiple projects, assignments, and priorities simultaneously
- Capacity for change and adaptation to new situations, shifts in direction and priorities
- Strong interpersonal, oral, and written communication skills
Unicas Medical is an equal opportunity employer and offers a competitive compensation package including paid time off, a wellness stipend, and bonus potential.
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits:
- Flexible schedule
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental pay types:
- Bonus pay
Ability to commute/relocate:
- Englewood, CO 80112: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Google Suite: 2 years (Required)
- Administrative experience: 3 years (Required)
Work Location: In person
Salary : $45,000 - $50,000