Accounts Payable and Payroll Specialist

Summary: Enter vendor invoices and supports CFO within cash-flow model process. Enter and transmit payroll for hourly and salary employees. Reviews timecards for reasonableness. Prepares input for automated Paycor payroll system. Prepares special reports as needed by computing and compiling figures. Supports month-end accrual preparation and reconciliations. Backup as required to Accounts Payable and Accounts Receivable Clerk.

Job Title: Accounts Payable and Payroll Specialist

Reports to: CFO

Essential Functions:
Knowledge of accounts payable and account receivable

Enters new vendors and customer into ERP system

Support of vendor invoice data entry for payment within the cash flow model

Petty Cash management

Enter general ledger entries

Track scrap shipments and payments

Month-end and Year-end closing duties as assigned

Daily cashbook updates

Annual corporate report filings

Assist with year-end physical inventory

Assists with year-end and bank audit preparation

Reviews new hires in Paycor and benefit setup, per Human Resource documentation

Maintaining payroll information by collating, calculating, and entering data to Paycor

Bi-weekly processing of hourly and salary payroll

Bi-weekly filing of Union Dues with USW

Preparing reports as required

Ensure Paycor timely processes taxes, files payroll tax returns and W-2

Resolving payroll discrepancies and answering any employee payroll queries

Maintaining all payroll operations according to company policies and procedures

Performs other duties as assigned

Qualifications:
Knowledge of accounts payable and accounts receivable

Knowledge of payroll compliance

Strong computer skills such as typing, system and software knowledge

Knowledge of wage withholding orders

Accurate data entry skills with great attention to detail

Excellent communication skills, both verbal and written, to communicate with employees regarding their issues and concerns

Sound decision-making skills

Ability to multitask in a stressful environment with specific deadlines

Researches, analyzes, and uses independent judgment in a variety of daily and non-routine decisions

Three years of work experience in the area of processing accounts payable and payroll

Ten-key/computer keyboarding; advanced computer skills; excellent attention to detail and follow-up; good oral and written communication skills with ability to effectively establish rapport and present information; dependability; tolerance for multiple demands; administrative recall of procedures; an ability to learn and maintain confidentiality

Required Work Hours: A minimum of forty hours per week, plus other hours as may be necessary to complete job duties