Purchasing Specialist

Purchasing Specialist

Be Part of Us!

• United Auburn Indian Community (UAIC) has an opening for a Purchasing

Specialist.

• We are a federally recognized Native American tribe, dedicated to improving the

welfare of our Tribal Members, our employees, and the surrounding
communities.

• UAIC allows employees to be innovative and forward-thinking while working in

an environment that respects tradition.

• We provide 100% employer paid Medical, Dental, & Vision benefits for you and

eligible family.

• We contribute to your retirement account starting at 4%, whether or not you

contribute yourself.

• Work/life balance is valued by UAIC - We provide fifteen (15) paid holidays

and four (4) weeks accrued PTO in your first year.

• Complimentary, on-site lunch provided.

• The starting pay for the position $28.00/hour.
• Please visit https://www.auburnrancheria.com/careers/ to apply
  

Position Summary

The Purchasing Specialist performs duties associated with the administration of the

purchasing/product procurement processes. Thorough working knowledge of

purchasing policies, processes, and procedures are required. The Purchasing

Specialist performs a variety of complex purchasing, administrative, and operational

duties to support the procurement needs of the Tribe with an emphasis on event

support. The Purchasing Specialist must routinely use good judgment and high ethical

standards while communicating with internal and external contacts, offices, and

organizations. The Purchasing Specialist must consistently employ tact, diplomacy

and exemplary teamwork skills during the course and duty of their responsibilities.

Summary of Job Functions

Essential Functions

• General focus on event related purchasing of goods and services

• Reviews purchase order (PO) requests submitted for proper completion and

authorization

• Conducts research on pricing for purchasing requests and place orders for

approved items

• Processes PO requests from various departments

• Enters new products in GP and reviews inventory

• Places inventory orders and coordinate delivery with vendors and department

heads

• Performs inventory analysis to forecast demand and establish sufficient reorder

points for inventory

• Acts as the liaison between vendors and departments to coordinate and confirm

event details, including delivery & pick-up times, drop-off locations, and order

• Analyzes open order reports and follows up with vendors on current status

• Maintains a variety of records relating to the purchasing function

• Compiles and reviews a variety of statistical data including budgeting and

account balances

• Prepares, reviews, and analyzes monthly budget reports

• Orders and maintains supplies, and arranges for equipment maintenance

• Tracks and communicates status of purchases and actual costs of even related

purchases

• Helps with set up of events.

• Works events as needed.

• Dispositions procured items following event and work with warehouse to

properly document.

• Promptly and thoroughly a) reviews all requested health and safety training

provided, asking questions for any topic not clearly understood and b) reports
any health or safety violations

• Ability to communicate effectively verbally and in writing

• Work in a constant state of alertness and in a safe manner

• Maintains regular and predictable attendance

• Acts as an information source to other departments for purchasing related

questions

• Composes routine correspondence

Non-essential Functions

• Performs other duties, as assigned
  

Qualifications
Minimum requirements

• H.S. Diploma or equivalent

• Valid driver's license

• 5 years of purchasing experience

Preferred qualifications:

• Bachelor’s degree in business, accounting or a related field

Special Requirements
Must maintain STRICT CONFIDENTIALITY of all UAIC information received in trust

and confidence. Indian Preference does apply.