Program Coordinator

About us

We are a small non-profit serving Maruqette County.

United Way of Marquette County

Program Coordinator Position Description

Overview: The Program Coordinatorassists in all aspects of the agency operations to support the Executive Director.

Reporting Relationship: Reports to the Executive Director

Administration Support – Supports all aspects of general office operations.

· Maintain office calendar to coordinate workflow and oversee call to meetings, responses and follow-up​

· ​Supports recruitment, training, and monitoring of volunteers and interns

· Assist with board/committee meeting agenda, prep and notes

· Maintain a functional understanding of all United Way policies and procedures

Community Relations – Assists in the enhancement of county community collaboration and increase awareness of United Way’s mission and activities.

· Work to build meaningful relations with donor market organizations and leaders

· Participate on and work with boards, taskforces, coalitions, and committees in areas of common organizational need and benefit as directed by the Executive Director

· Develop and maintain positive working relationships with partner agencies, volunteers, staff, and interns.

· Monitor and maintain the organization’s social media platforms

· ​Assist in maintaining a highly visible, year-round presence for United Way across Marquette County

· ​Assist in cultivating and maintaining positive relations with all media outlets through personal interaction

· ​Recognize opportunities for media interviews and public appearances

Data entry and management – Assist in maintaining the accountability and financial integrity of the organizations in accordance with the annual financial plan, board policies and internal controls.

· Prepare deposits, billing statements, and/or sponsorship invoices as needed

· Maintain comprehensive database of current and potential donors

· ​Support preparation of campaign solicitation letters, bulk mailings, workplace packets, etc.

· ​Manage collection and processing of campaign pledges and payments; post to campaign software

Program Coordination –Administer aspects of the campaign and organizational programs as directed.

· ​Assist in the development and coordination of campaign kick-off and celebration events

· Manage partner agency contact information and distribution lists

· Apply excellent organizational, communication, and planning skills by responding to requests for information, helping to coordinate activities, projects and workplans for the team and preparing reports as needed.

· Assist in grant writing and management

· ​Support annual admissions and community investment processes

· Constantly assess community needs and identify appropriate roles for United Way

Qualifications

· A minimum of one year’s work experience in office administration, operations, or other relevant field. (3 years preferred)

· Knowledge of non-profit accounting and fundraising practices a plus.

• Superior skills in MS Word, Excel, PowerPoint, Outlook, Google Docs, Canva, Sharepoint, CRM, zoom/video conferencing. Experience with other software systems a plus.
• Excellent project management and administration skills with a keen attention to detail.
• Strong verbal and written communication skills with demonstrated ability to be clear and concise.
• Creativity, energy, and the ability to prioritize tasks and get work done under pressure.
• Presence, confidence, and integrity.
• Ability and willingness to work as a strong team player, while at the same time able to work independently and as a self-starter.
• Timely data entry and accuracy
• Typing skills

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift

Ability to Relocate:

• Marquette, MI 49855: Relocate before starting work (Preferred)

Work Location: In person