Job Posting for JAG Nebraska Administrative Coordinator at United Way of the Midlands

Organization: United Way of the Midlands

Job Title: Administrative Coordinator – JAG Nebraska

Department: Community Impact and Programming

FLSA Status: Full-time, Non-Exempt

Location: Omaha, NE (onsite)

UWM’s Mission: To UNITE our community’s CARING SPIRIT to build a STRONGER tomorrow.

UWM Guiding Principles:

Build TRUST in everything we do
Extend GRACE by thinking beyond yourself
Show GRIT by bringing it every day
Be OPEN to embrace others’ differences
Actively ENGAGE by listening and sharing
Live CURIOUSLY to learn constantly

With a 100-year heritage of helping others, United Way of the Midlands (UWM) has evolved to meet the ever-changing needs in our community. We invest in more than 100 local nonprofit agencies and provide direct services, such as 211 and JAG Nebraska, to address social and economic disparities and meet community members’ essential needs. As needs have continually evolved over the years, we have focused resources and expanded the network of organizations we support – while also mobilizing people and resources in times of economic crisis, health emergencies, and natural disasters.

As the JAG Nebraska Administrative Coordinator Jobs for America's Graduates (JAG), you will play a crucial role in providing high-level administrative support to the JAG Leadership team and ensuring the smooth operation of the organization. Their responsibilities include managing calendars, coordinating meetings and events, preparing reports and presentations, and handling confidential information with discretion. You will serve as a key point of contact for internal and external stakeholders, representing JAG with professionalism and integrity. This role requires exceptional organizational skills, attention to detail, and the ability to prioritize and multitask in a fast-paced environment. You will have the opportunity to contribute to the success of JAG's mission to empower young people to achieve academic, career, and personal success.

Duties and Responsibilities:

Completes projects and special assignments for all JAG Leadership Team Members.
Provides support to the JAG Nebraska team by managing and maintaining schedules, appointments, and travel arrangements for items such as State and National JAG Travel, and JAG Interviews both internally, and externally with corresponding schools.
Arranges and coordinates internal and external meetings and events including cabinet, committees, and affinity groups, and ensuring meeting materials are handled, set up, and take minutes to include JAG Expansion Meetings.
Driving is an essential function of this position. May need to run errands and pick up materials and supplies for the JAG Nebraska department/programming.
Responsible for ordering all supplies for department staff/needs, meetings, and events for 6 Program Managers supporting 85 JAG programs.
Gathers and submits information on JAG Nebraska activities, achievements, and events from various sources including JAG Team members, program participants, and partners.
Compiles, organizes, and submits JAG Nebraska content for weekly Team United emails, monthly Team United meetings, and JAG Statewide Meetings, ensuring accuracy and relevance.
Composes routine and confidential correspondence. Verifies reports and correspondence for accuracy concerning information provided, punctuation, grammar, spelling, and layout for NDOL, TANF, and grant reporting for JAG Nebraska initiatives.
Receives and interacts with incoming visitors and represents JAG Nebraska department in a positive and professional way, including a tour of UWM for all new hires.
Creates and responds to inquiries from the Governor’s office regarding JAG-related matters, providing accurate information as needed.
Manages and maintains the School Roster Spreadsheet, ensuring all contact information is accurate and up to date for all JAG programs.
Represents JAG Nebraska at meetings, events, and conferences to promote awareness of the JAG program and foster partnerships with stakeholders.
Coordinates with JAG team members to ensure that all required documents are submitted for review and scanning promptly with all HR personnel deadlines.
Organizes and maintains digital files in our JAG Nebraska SharePoint file.
Performs other duties as assigned.

Required Skills and Abilities:

High level of professionalism, confidentiality, and capacity to work independently.
Attention to detail and superior organizational skills.
Strong communication and customer support skills.
Ability to be resourceful and tech-savvy.
Demonstrated ability to multi-task and thrive in a fast-paced environment.
Computer fluency with word processing, spreadsheets, Outlook email/calendars, Teams, and database applications
Excellent interpersonal skills.
Must have a valid driver’s license and will be required to run departmental errands.

Supervisory Responsibilities:
This job has no supervisory responsibility.

Education and/or Experience:

Bachelor's degree from a four-year College or university
A minimum of one year of related experience.
Nonprofit experience preferred.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.
Regularly reach with hands and arms and talk or hear.
Occasionally required to walk; climb or balance and stoop, kneel, crouch, or crawl.
Must occasionally lift and/or move up to 30 pounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.

Benefits:

Shared health, dental and vision insurance
Generous 401(k) Retirement plan
Paid vacation and sick time
Employer paid life and disability insurance
Professional development assistance
Tuition reimbursement

How to Apply:

Please submit your cover letter and resume to resume@UWMidlands.org

United Way of the Midlands is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

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