Materials Management Coordinator (Full Time)

Essential Functions/Responsibilities:

Essential functions are the duties and responsibilities that are essential to the position (not a task list). Do not include if less than 5% of work time is spent on this duty. Be specific without giving explicit instructions on how to perform the task. Do not include duties that are to be performed in the future. Duties should be action oriented and avoid vague or general statements.

% of Time

(annually)

Ordering and PAR Maintenance

• Responsible for accurate and timely PAR counts

• Creates accurate counts and reports irregularities – i.e. increased or decreased usage.

• Identifies and implements PAR efficiencies – i.e. quantities, organization, additions, deletions

• Documents supply requests and communicates to Inventory Control/Management

Receiving

• Responsible for efficient and timely distribution of shipments

• Inspects packages for damages

• Verifies product shipment to packing slip

• Appropriately and accurately documents receipt of product in Lawson ERP system

• Identifies and communicates with Central Procurement discrepancies in shipments

• Files packing slips and receiving records

• Completes delivery of packages to correct location per Purchase Order

• Process vendor returns in the ERP system and for the outbound freight carrier to process

Inventory

• Checks in and puts away inventory

• Responsible for accurately documenting credit items back into inventory

• Uses system resources to locate products on PARs

• Identifies Out OF Stock (OOS) items to the attention of Inventory Control / Management

Basic UPH Performance Criteria

• Demonstrates the UnityPoint Health Values and Standards of Behaviors as well as adheres to policies and procedures and safety guidelines.

• Demonstrates ability to meet business needs of department with regular, reliable attendance.

• Employee maintains current licenses and/or certifications required for the position.

• Practices and reflects knowledge of HIPAA, DIA, OSHA and other federal/state regulatory agencies guiding healthcare.

• Completes all annual education and competency requirements within the calendar year.

• Is knowledgeable of hospital and department compliance requirements for federally funded healthcare programs (e.g. Medicare and Medicaid) regarding fraud, waste and abuse. Brings any questions or concerns regarding compliance to the immediate attention of hospital administrative staff. Takes appropriate action on concerns reported by department staff related to compliance.

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Demonstration of UPH Values and Standards of Behaviors

Consistently demonstrates UnityPoint Health’s values in the performance of job duties and responsibilities

• 
  Leverage the skills and abilities of each person to enable great teams.

• Collaborate across departments, facilities, business units and regions.

• Seek to understand and are open to diverse thoughts and perspectives.

Own The Moment:

• Connect with each person treating them with courtesy, compassion, empathy and respect

• Enthusiastically engage in our work.

• Accountable for our individual actions and our team performance.

• Responsible for solving problems regardless of the origin.

• 
  Commit to the best outcomes and highest quality.

• Have a relentless focus on exceeding expectations.

• Believe in sharing our results, learning from our mistakes and celebrating our successes.

• 
  Embrace and promote innovation and transformation.

• Create partnerships that improve care delivery in our communities.

• Have the courage to challenge the status quo.

Minimum Requirements

Identify items that are minimally required to perform the essential functions of this position.

Preferred or Specialized

Not required to perform the essential functions of the position.

Education:

Experience:

License(s)/Certification(s):

Knowledge/Skills/Abilities:

• 
  Customer/Patient Focused

• Communication Skills

• Teamwork

• Task Focused

• Attention to Detail

• Organizational Skills

• Must be self-directed and assume responsibility for timely completion of job responsibilities

• Must possess strong Customer Service Skills

• Must possess skills related to project coordination and critical thinking

• Must have strong safety background

Medical Product Familiarity

Other:

Use of usual and customary equipment used to perform essential functions of the position.