Accounting Specialist

Accounting Specialist

Summary Role:

The Accounting Specialist position is a multi-faceted role supporting a growing company by applying rigor and focus on all aspects of our Accounts Receivable processes, as well as assisting with Accounts Payable, Purchasing and Credit Card management, and other administrative duties as assigned. This is a detail-oriented team-player with knowledge of accounting principles, strong organizational skills, and excellent communication skills. This role is located at our corporate headquarters in Louisville KY.

Core Competencies:

Attention to Communication: Ensures that information is passed on to others who should be kept informed. Keeps others informed about developments, concerns and plans for projects or daily efforts. Ensures management is aware of progress, or lack of progress including recommendation of action that is needed; avoids surprises. Uses multiple channels of communication for important messages (e.g., phone calls, e-mail and in-person communication). Superior research and resolution skills.

Persuasive Communication: Capably of delivering oral and written communication that are impactful and persuasive with the intended audience. Identifies and presents information or data that will have strong effect on others. Selects language and examples that are tailored to the level and experience of the audience. Presents several different arguments in support of a position. Uses stories, analogies, graphics, data, slides, etc. that shares information clearly and with high impact.

Personal Accountability: Takes responsibility for the results assigned to be accomplished. Looks for ways to make a difference/improvement in the role, work done. Consistently demonstrates a can-do, overcome-any-barrier attitude. Focuses on what can do don to make progress rather than why it can’t be done or blaming others. Focuses energy on areas that one can affect. Acknowledges own mistakes and limitations; seeks and accepts constructive criticism.

Thoroughness: Ensures that one’s own work and information are complete and accurate. Carefully prepares for meetings, presentations. Follows-up with others to ensure that commitments have been fulfilled. Sets-up, follows procedures to ensure high quality of work. Monitors own quality of work. Acts to verify information. Carefully checks and verifies the accuracy of information in reports.

Initiative: Identifying what needs to be done and doing it before being asked. Doing more than what is normally is required. Seeks out others involved in a situation to learn their perspectives. Takes independent action to change the direction of events. A willingness to take calculated risks to achieve business goals.

Essential Functions:

· Monitor customer account details for non-payments, delayed payments and other irregularities

· Actively interact with customers to resolve outstanding issues timely and provide quality customer service

· Maintain an accurate aging report, including identifying delinquencies and provide solutions for collecting accounts within terms

· Maintain customer master, review and set credit limits, analyze credit reports and customer references, and help assess overall financial risk

· Prepare reports and other communication summaries for executive leadership and customers

· Help ensure appropriate application of customer cash payments to invoices within our system

· Provide research and resolutions to customer and internal inquiries

· Assist with customer invoicing

· Assist with processing vendor invoices timely, ensuring appropriate approvals and accurate financial coding

· Assist with maintaining organized and complete financial records

· Assist with purchasing and credit card management

· Perform other administrative duties as assigned

Competencies / Qualifications:

· 3-5 years of accounting experience, with an emphasis on Accounts Receivable and Collections

· Associate’s or Bachelor’s degree in Accounting preferred

· Proven Proficiency of accounting information systems

· Proficient in Microsoft Office

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Physical Setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

COVID-19 considerations:
No vaccination required, however unvaccinated employees must wear a mask

Ability to commute/relocate:

• Louisville, KY 40299: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Preferred)

Experience:

• QuickBooks: 1 year (Preferred)

Work Location: One location