Accounts Payable Specialist

Accounts Payable Specialist

Department: Accounting / FLSA Status: Non-Exempt

Job Summary

As an Accounts Payable Specialist, you play a key role in making sure vendors are ready to be paid for goods in a timely manner. To succeed in this role on must excel in Outlook and inbox management. You will enter invoices based on a billing schedule for inventory-based vendors and perform vendor reconciliations when issues arise. Lastly, you will adhere to the accounting electronic records management processes. This position will report to VP Controller.

Essential Functions

Core Values

• Exemplify the Co-op Core Values: Authentic, Welcoming, Supportive, Achievers and as a leader at the Co-op ensure others do as well.
• Exemplify the Co-op Customer Service Standards including Co-op Theatre and as a leader at the Co-op ensure others do as well.

Accounting Inbox Management

• Respond to all vendor requests in a timely manner, resolving any open issues or escalating to appropriate person
• Keep inbox clean and organized, file emails as they are resolved.

Accounts Payable – Inventory Vendors

• Process all inventory vendor bills based on a billing schedule
• Enter vendor credits as they are sent and resolve VRMA issues. Follow up with vendors on any VRMA’s older than 45 days.

Vendor Reconciliations

• Work with vendors to reconcile accounts, request statements as needed.
• Work with VP Controller to ensure timely payments to vendors, communicate any discrepancies/vendor requests.

Electronic Records Management

• Adhere to current electronic filing standards by saving invoices in proper folders on the shared drive.
• Scan physically mailed invoiced and upload to shared drive per the same electronic filing standard.

Complete other duties as required or requested based on provided duty guidelines and timelines.

Requirements/Qualifications

• Qualified candidates for the accountant role will have at minimum a high school diploma with some formal accounting training.
• Qualified candidates will have a minimum of 6 months of accounting experience in any accounting discipline (A/P, A/R, Payroll, Fixed Assets, Etc.)
• NetSuite ERP knowledge is a plus
• Strong organizational, attention to detail, problem solving, and communication skills are required.
• Must be skilled in dealing with financial and numerical data. Excellent MS Excel, Outlook and Word skills are required.
• Must have excellent work habits, including a willingness to work 40 hours of work per week, Monday – Friday (ideally 8:30am – 5pm) with occasional overtime and weekends during peak periods.

Physical Demands

• Substantial movements (motion) of the wrist, hands, and/or fingers in a repetitive manner.
• Close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); color vision (ability to identify and distinguish colors).
• Continuous sitting, standing, walking, using stairs, hearing, talking, bending, crouching, and working closely with others.
• Exerting up to 50 pounds (up to 100 pounds via dolly) of force occasionally to lift, carry, pull, or otherwise move objects.

Work Environment

• Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.
• Moderate noise (examples: business office with computers and printers, light traffic).
• Indoor and outdoor work environment with occasional exposure to moving mechanical parts, fumes, or airborne particles, toxic or caustic chemicals and outside weather.
• Work hours are generally Monday through Friday, exact hours are flexible, with occasional overtime and weekends as needed during peak periods. This position is critical to the organization and employees in this role must be able to commit to this schedule.

The University Co-op provides equal opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, and disability or genetics.

Job Type: Full-time

Pay: From $37,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Austin, TX 78705: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Have you ever been convicted of a felony?

Experience:

• accounting experience in any accounting discipline.: 1 year (Required)

Work Location: One location