SSHA Academic HR Coordinator (Hybrid)

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is $22.75- $30.60. The budgeted salary or hourly range that the University reasonably expects to pay for this position is $25.36- $26.00.

Initial applicant review will begin on or around December 12th, 2023. Posting will remain open until filled.

This position will be Hybrid Eligible: A hybrid schedule may be requested and would be considered under the SSHA Alternative Work Schedules Principles/Guidelines.

The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.

The Merced 2020 Project, a $1.3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.

The university's mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.

The course of UC Merced's evolution is piloted by a long-range strategic plan. Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.

Under the general supervision of the Assistant Dean for Personnel for the School of Social Sciences, Humanities, and Arts (SSHA), the SSHA Academic HR Coordinator provides professional, analytical, and administrative support related to SSHA Personnel and Academic Personnel functions.

Duties include learning Academic Personnel processes, preparing oral, written, and digital communications; records management; maintenance of various calendaring needs; logistics and preparation of meeting materials; interaction with various campus information systems supporting business needs; maintaining departmental records and supporting departmental personnel processes; preparing reports and maintaining pertinent files and other required records; providing business services and general administrative support. Works on operational and/or procedural assignments which are moderately difficult, requiring judgment in resolving procedural issues. Tasks may involve the handling of confidential information. Makes recommendations to improve processes and/or procedures.

KEY RESPONSIBILITIES

• This entry-level position will learn to use professional concepts to resolve problems of limited scope and complexity while working with the SSHA Personnel unit. These concepts are all connected to the functions of the personnel process and tie to the recruitment, appointment, hiring, merit, appraisal, retention, and promotion actions within the School of Social Sciences, Humanities and Arts. This includes supporting recruitment and review committees by creating Alpha Keys identifying referees; completing payroll documents for review by supervisor; Assists with organizing SSHA personnel data via a variety of administrative records management to include, collecting and entering data for personnel actions, uploading documents into relevant systems; filing; working with the Assistant Dean of Personnel and staff to develop and document internal processes and procedures; tracking sabbatical and other leaves, teaching releases, appointments, and personnel actions on shared worksheets; updating data on CatDrive, Box, and other campus systems; assist with preparing reports and statistics based on information compiled from various sources.
• Using knowledge of Academic Personnel processes and procedures, serves as the first point of contact for the Academic Personnel office to resolve general inquires, or escalates to the appropriate staff as necessary. Updates and maintains organizational charts, workflow documents, and web pages. Reviews existing web content and ensures accurate information and makes recommendations for updates and improvements.
• Coordinates scheduling of faculty candidates or other recruitment visits, and may assist with recruitment process as necessary. Support SSHA Personnel through the scheduling of meetings and archiving of related documents; updates and organizes Box folders, books conference rooms, communicates with staff and faculty regarding schedules, etc. Manages supervisor's calendar(s), which may require reserving space and coordinating with various constituents.
• Prepares correspondence and communications, including drafting letters of appointment. Prepares/sends communications on behalf of SSHA Assistant Dean for Personnel. Collects responses and files for appropriate record keeping.
• Drafts and submits various staff, academic HR, IT or purchase requests through various campus systems, including but not limited to JDX Job Builder, eDoc, Service Now for CBS2 and IT tickets.
• Other duties as assigned, and administrative support as needed.

EDUCATION and EXPERIENCE

• Bachelor's degree and the skills, knowledge, and abilities essential to successfully performing the duties assigned to the position, or four years of directly related, progressively responsible experience in a related field. (Required)

CRITICAL KNOWLEDGE AND SKILLS

• Knowledge and understanding of basic Human Resources concepts.
• Working knowledge in administrative procedures and processes, including word processing, spreadsheet, and database applications. Demonstrated ability to operate PC with software for Microsoft Outlook, Word, Excel, Publisher, and other programs as needed.
• Requires strong verbal and written communication skills to convey information accurately, clearly, and concisely as well as strong active listening and critical thinking skills. Must be able to multi-task and possess excellent time management skills. Ability to communicate effectively and diplomatically with people from a wide variety of ethnic, social, and educational backgrounds. Skill in writing logical, concise and grammatically correct documents and procedures, and instructions.
• Ability to work independently and with a high degree of accuracy. Ability to maintain clear and complete records. Demonstrated skill in setting priorities under conflicting demands of time to reflect organizational goals; ability to work with frequent interruptions and deadlines.
• Demonstrated ability in utilizing information systems.

Background check and fingerprinting will be required.

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

Equal Employment Opportunity:
The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy. UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above. We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community. When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.

Vaccination Program Policy:

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is 14 days after their first date of employment.

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/

This position is eligible for the UC Merced Employee Referral Program (ERP). If you were referred by a UC Merced employee, please identify that employee by name in your application as follows:

Step 5 of 7 (on the application) Referrals

How did you hear about the job? (select) "other"

Additional information? (select) "other"

Specific Referral Source? (write in) first and last name of referring employee

Referring employee MUST be named on application for eligibility.