EXECUTIVE ASSISTANT TO THE SYSTEMWIDE CHIEF INFORMATION SECURITY OFFICER (REMOTE

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UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world.

Department Overview
UC Office of the President intentionally aims to be an inclusive workplace that embraces the diversity of its employees and fosters an environment where everyone feels respected, appreciated and valued. The Information Technology (IT) Department is a security first organization. We deliver data and technology services and, through collaboration with partners, transform the role of Information Technology to advance the UC mission. We maintain an innovative, inclusive, and supportive work environment.

Position Summary
This role provides executive level support, including administrative analysis and complex meeting arrangements to the CISO and UCOP CIO, and may occasionally assist other leaders.

Examples include: Schedule meetings, which may involve participants from multiple university campuses, vendors, and/or clients and business partners. Help prepare and distribute meeting materials. May be asked to handle facility, equipment, and catering needs. Attend weekly meetings, facilitate, create agenda, take high level notes, follow up on tasks. Conduct special projects, providing data analysis, developing report layouts, editing materials, and assisting with compiling or reviewing documentation. Maintain department information on staff positions and recruiting procedures. Submit travel requests, make travel arrangements, and prepare reimbursement reports.

Key Responsibilities

25% Oversees and ensures the daily administrative operations run smoothly for the Chief Information Security Officer collaboratively and with a flexible and positive attitude. Participates in the development and implementation of efficient and effective systems for managing information, projects, and communications to ensure accurate and timely responses.

25% Functions as the gatekeeper, works collaboratively and with understanding the responsibilities of the Chief Information Security Officer, ability to independently prioritize, plan and coordinate meetings and events. Coordinate on-site and off-site meetings involving multiple parties including site selection, food, lodging, travel and facility reservations. Manage complex business travel in compliance with UC's policies and practices, prepare expense reports in UC's Concur system, and makes appropriate and cost-saving recommendations.

25% Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes. Briefs executives on deadlines and the status of pending issues. Organizes ad hoc committees appointed by the executive on a broad range of issues. Investigates issues and problems; drafts and prepare responses to urgent requests.

25% Manage department website, SharePoint, Box site(s) and other websites as needed. Prepares responses to urgent divisional requests on behalf of the executive. Prepares confidential reports for senior staff, systemwide and other officials. Makes high level contacts of a sensitive nature, internally and externally requiring discretion and diplomacy. Handles the details of a variety of matters on behalf of the executive. Implements related business processes.

Experience
Required Qualifications

• Min 5 years of relevant work experience.

Skills and Abilities
Required Qualifications

• Organizational skills to prioritize and manage a high-volume workload, as well as the ability to complete multiple complex projects in an accurate and timely manner.
• Demonstrated ability to handle interruptions/changes.
• Proficiency with PC; knowledge of MS Office (Word, Excel, Outlook and PowerPoint), Box, Smartsheet, DocuSign and Adobe Acrobat Professional.
• Demonstrated solid analytical / problem-solving skills.
• Political acumen and sensitivity to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
• Strong service orientation.
• Ability to communicate effectively with all levels of staff, executives, and external constituencies, both verbally and in writing.
• Ability to multi-task with demanding timeframes.
• Ability to use high-level discretion and maintain a high level of confidentiality.

Preferred Qualifications

• Knowledge of Concur

Education
Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.

Job Title
Executive Assistant 3

Job Code
007384

Salary Grade
Grade 20

Payscale:
$78,000 - $91,000

Full Salary Range:
$64,500 - $112,700

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits: For information on the comprehensive benefits package offered by the University visit:

ADDITIONAL INFORMATION

California Residency Requirement: California residents (or those willing to relocate*) who wish to work onsite, hybrid, or fully remotely, will be considered. This position is not eligible for visa transfer or partnership.

If currently living out of state, please indicate on your application whether you are willing to relocate within a reasonable timeframe by checking the "willing to relocate" box.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is (3/28/2024). The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position.

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014.

As a condition of employment, you will be required to comply with the University of California , as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: or email the Human Resource Department at: .