Director, Gift Administration

The Director, Gift Administration oversees the entire gift cycle to ensure that all funds raised reach their designated purpose. Incumbent oversees the administration of all gifts, pledges, and memberships accepted on behalf of the university. Incumbent oversees the administration and updating of the database used to house, track, and manage data regarding donors, prospects, alumni, special events invitees, VIP data, guest information, etc., and ensuring that all data are input correctly and updated on regular cycles. Responsible for ensuring the proper acceptance, tracking, recording, and reporting of gifts, pledges, and memberships in accordance with university policy, state/federal laws, and relevant IRS regulations; advises management and fundraisers of such to ensure proper handling and treatment. The incumbent develops procedures for gift receipting, acknowledgment, gift notification, pledge reminders, and other system-related functions and processes and monitors a records management policy and, in coordination with IT/CMT, a disaster recovery plan for both hard copy and electronic development constituent records. Regularly works with Foundation Accounting to reconcile gifts and with IT support for data accuracy. Responsible for generating data for various Regents, CASE, and VSE reports as requested. Acts as liaison with donors, University Advancement staff, business, and accounting personnel at the University and other campuses to answer gift-related questions and/or to resolve gift-related problems. Other responsibilities include serving as a primary resource concerning gift and membership policy, IRS regulations, and gift data entry procedures, serving as a key member of the Administrative Services team; especially advising on functions critical to maintaining donor relations and to the success of the University Advancement operation as a whole.

The full salary range for the Director, Gift Administration is $87,300 - $163,300 annually. However, the expected pay scale for this position is $87,300 - $106,300. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Education Requirements

Strong skills in use of spreadsheet and database software.
Knowledge and understanding of internal control practices and their impact on protecting University resources.
Strong interpersonal skills and ability to work effectively across the organization at all levels.
Keen eye for detail in order to review and correct database problems.
Strong interest in keeping current with best practices in the field, across the system, and within the University Advancement.
Skills include sophisticated service orientation, ability to multi-task effectively in a varied, high volume environment, sound judgment and decision-making, reasoning, ability to develop original ideas to solve problems, and effective verbal and written communication skills.
Broad knowledge of financial transactions and financial systems, as well as related policy, accounting, and regulatory compliance requirements.

Ability to motivate staff - direct reports as well as those not reporting to the position.

Proficiency in donor database or CRM

Strong critical thinking and analytic skills, with ability to understand complex processes with multiple touch points to understand how best to automate and/or re-engineer a process.

In-depth understanding of IRS regulations, CASE guidelines, and VSE.

Demonstrated ability to distinguish best practices, apply good judgment, and maintain productive atmosphere.

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.


UC Riverside is the top university in the United States for social mobility. - U.S. News 2020


UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.


Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019


Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings


UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

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The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.