What are the responsibilities and job description for the Financial Assistant position at University of California, Riverside?
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Financial Assistant
Job Number
Full/Part Time
Schedule
Salary
25711188
Full Time
8AM - 5PM
$51,386 - $73,665
Position Information
Under general supervision of the Financial Administrative Officer (FAO) provide accounting and administrative support to the Performing Arts Administration Unit and the Departments of Creative Writing, Dance, Music, and Theatre, Film and Digital Production. Responsibilities include, serving as the department's reimbursement coordinator; processes general accounting transactions such as honorariums, entertainment, purchase orders, ProCard purchases, work orders, and recharge orders. Recharge orders will include all parking services; coordinates student grants and monitors accounts of all auxiliary units such as communications, printing &reprographics and mail services, and provides cost analysis reports monthly. Act as first point of contact with these campus departments to respond to inquiries and reconcile discrepancies; prepares quarterly financial statements; responsible for quarterly textbook orders and desk copy requests for faculty and teaching assistants. Manages the equipment inventory program and assignment of lockers. Processes facility requests and coordinates department events. Responsible for assisting in the coordination of department programs including editing and printing marketing materials. Processes performance and service agreements. **As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment. **
Education
Experience
Experience
Requirement
Minimum of 5 years of demonstrated responsible administrative experience; or BA and one (1) year of administrative experience; or an equivalent combination of education and experience.
Required
Experience with processing routine financial accounting transactions in an online environment
Required
Work experience in general accounting and fund accounting and experience with identifying account variances and researching discrepancies in accounting ledgers.
Required
Demonstrated experience with the UCR Financial System, recharge system, and other UCR online purchasing and campus work order systems.
Preferred
Work experience in higher education
Preferred
Experience working with members of the performing arts community, especially artists in the fields of Creative Writing, Dance, Music, and Theatre.
Preferred
Experience within a customer service oriented environment responding to and meeting/exceeding the needs of the customer while adhering to policy.
Preferred
Experience in Adobe InDesign.
Preferred
Minimum Requirements
Skill in the use of personal computers and experience with preparing detailed financial spreadsheets and reports using Microsoft Excel.
Skill in accurate record keeping with strict attention to detail. Experience in Microsoft Office.
Skill in making appropriate job decisions following established policies and procedures.
Excellent written communications skills, including the ability to compose business correspondence, edit, and use correct spelling, punctuation, and grammar.
Skill in communicating effectively and professionally, using tact and diplomacy.
Skill in maintaining confidentiality in all office matters.
Ability to function independently and take responsibility for results; organize workload with close attention to detail; manage multiple tasks and timelines; skill in independently research questions and make appropriate contacts for problem solving.
Ability to work as a team-player and establish and maintain cooperative working relationships.
Skill in accurate record keeping with strict attention to detail. Experience in Microsoft Office.
Skill in making appropriate job decisions following established policies and procedures.
Excellent written communications skills, including the ability to compose business correspondence, edit, and use correct spelling, punctuation, and grammar.
Skill in communicating effectively and professionally, using tact and diplomacy.
Skill in maintaining confidentiality in all office matters.
Ability to function independently and take responsibility for results; organize workload with close attention to detail; manage multiple tasks and timelines; skill in independently research questions and make appropriate contacts for problem solving.
Ability to work as a team-player and establish and maintain cooperative working relationships.
Preferred Qualifications
Working knowledge of UC policies and procedures.
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
Job Description Details
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More Information
General Campus Information
University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012
Career Opportunities • UCR Libraries
Campus Status • Maps and Directions
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012
Career Opportunities • UCR Libraries
Campus Status • Maps and Directions
Department Information
Human Resources
1160 University Ave.
Riverside, CA 92521
Fax: (951) 827-6493
E-mail: jobshelp@ucr.edu
1160 University Ave.
Riverside, CA 92521
Fax: (951) 827-6493
E-mail: jobshelp@ucr.edu
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