Academic Advisor

Location: Santa Cruz
Job ID: 37286

JOB POSTING

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 06-30-2022

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Under the Division of Humanities and under the direction of the Administrative Manager and the Department Chair, the incumbent has responsibility for the academic advising, and administrative support for the Department of Languages and Applied Linguistics (LAAL) for two Bachelor of Arts Undergraduate Programs; (1) Spanish Studies and (2) Applied Linguistics and Multilingualism, a minor in Spanish Studies and a certificate in TESOL (Teaching English to Speakers of Other Languages). The department employs eight senate faculty members and thirty-plus non-senate faculty members. The department offers instruction in thirteen different languages.

More information can be found here: language.ucsc.edu

JOB SUMMARY

Applies professional concepts to independently provide prescriptive advice on academic policies and procedures for an academic department / college / school, including major and minor requirements, and all aspects of course requirements for degree or program completion. Receives assistance on more complex issues.

APPOINTMENT INFORMATION

Salary Information: Salary Range: $55,000 - $65,000 / Annually. Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 004544 (STDT ACAD ADVISOR 2)

Travel: Never or Rarely

JOB DUTIES

35% -

• Applies professional concepts to independently provide prescriptive advice and assistance to students on academic and degree progress and major requirements for the department / school / college. Makes recommendations to faculty and students involving breaches of academic integrity and violations of student conduct codes. Advocates for student interests related to the degree program.

15% -

• Monitors and evaluates students' completion of academic requirements. Tracks degree requirements and monitors student progress. Signature authority for pre-approved course substitutions, waivers, minor / major declaration petitions, re-admissions, extension of enrollment, etc. Confirms satisfaction of requirements to graduation.

10% -

• Assists students in determining a major, alternative academic options, and addressing scheduling conflicts, and similar issues. Advises prospective and current students in both BA programs, minor and certificate program on pre-requisites, admission requirements, degree requirements and course selection; policies and procedures related to declaring, catalog rights, graduation, senior comprehensice requirements and educational opportunities.

10% -

• Advises department on scheduling needs for student course progression and requirements completion. Responsible for the course scheduling of all language courses. Solicits scheduling preferences, identifies scheduling conflicts and problematic class sequencings. Suggests actions to resolve conflicts adhering to Committtee on Education Policy (CEP) guidelines and campus and divisional policies, Mediates with instructors.
• Utilizing course enrollments and student data, anaylzes data to develop short- and long-range curricular plans. Briefs faculty on policies and procedures related to enrollment management, and scheduling of classrooms. Utilizes the Academic Information System (AIS) to monitor student progress and its associated reporting system, Infoview, and databases to project and manage enrollment, participate in curricular planning to support timely progress to degree completion and monitor student progress. Assists with the development and preparation of the annual catalog copy. Uses campus software to assist with management of online course evaluations.

5% -

• Identifies student needs for programs and services. Assesses needs and refers students to other campus units and services as appropriate (registrar's office, colleges, student services, Title IX officer, Academic Assessment Grievance Committee, psychiatric services, etc.). Refers students to non-academic resources as appropriate.

5% -

• Applies articulated courses to program / degree requirements and certifies degree completion. Advises transfer students on major requirements, articulation agreements with community colleges, and the application of courses taken elsewhere that meet major requirements.

5% -

• Advises on moderately complex issues such as multiple degrees, or withdrawal from the University. Coordinates and presents informational advising workshops on major requirements, declaration process, and senior comprehensive exam options.

5% -

• Communicates and exchanges information with other units of the organization and makes referrals to help students with their academic program (e.g., health service, disability resource center, Colleges / Schools, transfer center, academic departments, graduate division, etc).
• Coordinates programs and services with other campus programs in the areas of retention and outreach (Ethnic Resource Centers, Equal Opportunity Program, EAP, services for Transfer and Re-entry Students, Bridge Program, Counseling Services). Advises students in developing post-baccalaureate objectives including graduate school and/or career paths.

5% -

• Provides information to students on programs with special, clearly articulated eligibility requirements such as honors programs, awards, fellowships, scholarships, and advanced level courses. Develops and maintains web pages using UCSC defined protocols.
• Coordinates undergraduate student awards and honors processes in recognition of undergraduate research and achievement. Advises students on award application and selection process, reviews submissions to organize for faculty review and apprises faculty of any issues or exceptions, and identifies which students fall within the scope of approved honors criteria. Represents the department at outreach and recruitment activities, orientation sessions, advising workshops, and other group and individual advising activities. Collaborates with staff from Office of Admissions and Humanities Dean's Office regarding campus outreach opportunities and events.

5% -

• Plans undergraduate student events in collaboration with Department Chair and Faculty Undergraduate Director. Plans spending within an allocation, ensures that logistics for the events are in place, attends to support and participates as appropriate.
• Facilities the Miriam Ellis International Playhouse Production during Winter and Spring quarters; work closely with producer and directors. Responsible for all aspects of advertising, parking, reimbursements, room reservations, scheduling of videographers, signage, vendors, etc.
• Effectively form and sustain mutually beneficial relationships and alliances to share knowledge and information with the Languages and Applied Linguistics Department, Humanities Division, Campus Advisors and interdependent campus units.
• Other duties as assigned.

REQUIRED QUALIFICATIONS

• Significant experience and knowledge of advising and counseling techniques in an academic setting.
• Knowledge of departmental / school / college courses and majors.
• Knowledge of department / school / college policies, procedures, and requirements.
• Strong skills in judgment and decision-making, problem solving. Demonstrated ability to research, intepret, and apply complex policies, procedures and information and to recommend or implement solution on own initiative and authority.
• Capacity to identfy and solve problems, including developing original ideas to address problems. Demonstrated analytical skills.
• Excellent written and verbal communication skills, including active listening.
• Ability to multi-task and respond promptly to changing priorities and ot independently coordinate and complete a number of projects with compeling deadlines and frequent interruptions.
• Experience in computerized office environment, including skills navigating databases, creating spreadsheets, working with test-editing applications, and e-mail systems as well as updating web content.
• Cultural competency and sensitivity to work effectively with a diverse group of students and faculty.
• Professional demeanor and discretion with sensitive and confidential matters.
• Excellent organizational skills to support the work and activities of the Program.
• Ability to work collaboratively under supervision as well as independently.

PREFERRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Experience working in a higher education institution.
• Experience with UCSC computing applications (Academic Information System (AIS), Campus Curriculum Leave Plan (CCLP), CourseDog, CruzBuy, Infoview, Online Course Approval (OCA), Student Experience Teaching Surveys (SETS), Slug Success, Web Course Management Software (WCMS), degree audit system/academic advisement report).
• Experience with web editing and design.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Hybrid Schedule: In-person Tuesday, Wednesday,Thursday; Remote Monday/Friday
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.


APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=37286&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.jeid-2cd97c28c481f445a05d95fcee97a4d8