Assistant Athletic Director, Memberships & Operations

Location: Santa Cruz
Job ID: 41149

JOB POSTING

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 09-06-2022

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

At UC Santa Cruz, we strive to enrich the total educational experience by promoting physical activity, encouraging health and wellness, creating and shaping community, and cultivating direction. Through our diverse offerings in athletics, classes, workshops, outdoor trips, intramural sports leagues, tournaments, clubs, drop-in activities, and recreational facilities, we strive to provide opportunities for UCSC students, staff and faculty, retirees, alumni, and local community members to participate. As one of the largest student employers on campus, we also have many work-study and non-work student jobs in our facilities and programs. Our goal is to provide a wide variety of professional programs and physical activities that promote and enhance community, learning, motivational skills, lifelong wellness, and academic achievement.

More information can be found here: https://goslugs.com and recreation.ucsc.edu

JOB SUMMARY

Uses advanced intercollegiate athletics concepts and campus objectives to resolve highly complex issues for a large operational unit. Regularly works on highly complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results. Typically leads or supervises other staff or students.

APPOINTMENT INFORMATION

Salary Information: Salary $67,400 / annually.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Sun TBD
• Shift Includes: Day, Evenings/Weekends as necessary

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 004151 ATH PROFL 4

Travel: Up to 25%

JOB DUTIES

40% Membership Operations:

• Oversees and assists with all administrative and operational aspects of a highly complex intercollegiate athletics and recreation program and all activities within the athletics and recreation facilities.
• Resolves member complaints or problems that arise during internal or external programs and events.
• Serves as the Facility Usage Membership Coordinator.
• Plans, organizes, and supervises training and data management of the web-based software systems interfacing with required University systems and offices; proposes and executes membership sales procedures including facility use agreements, waivers, payment and ID card production; guest pass sales procedures including waivers and payments; customer service, member and guest services including locker rental, equipment checkout, lost and found, and retail sales.
• Manages and fulfills outside facility rental requests.
• Performs short and long-term planning for the intercollegiate athletics and recreation program(s) and / or activities around marketing, promotion, and recruitment.

20% Cash Handling/Business Oversight:

• Oversees and assists with the administering of all cash handling functions for multiple work stations in accordance with Athletics and Recreation and University BUS-49 policies with the department Business Office.
• Utilizes financial reports to reconcile all transactions and submits deposits to Cashier's Office.
• Performs item selection for BSN Staff apparel.

20% Personnel Management

• Participates in the recruitment, selection, onboarding, and orientation of student personnel.
• Assists in training and supervising interns, students and volunteers.
• Responsible for the daily management of student workers to ensure the effective and efficient operation of the unit. Develops employee work schedules and work assignments. Updates facility and work schedules using scheduling software (i.e. Fusion, When2Work).
• Ensures safe working conditions. Implements health and safety policies and, as appropriate, personnel policies in the daily work setting.
• Supports and motivates employees in an atmosphere that cultivates retention of employees.
• Evaluates student employees and identifies and suggests corrective action as necessary.

10% Policies and Procedures:

• Proposes revised standard operating procedures and guidelines.
• Assists administration with revising and creating athletic and recreation department operating policies and procedures.
• Develops and administers staff training on relevant policies and procedures, Risk Management plan, Emergency Response plan and communication plan.
• Partners with other units such as Staff Human Resources, Office of Diversity, Equity and Inclusion and Title IX to roll out applicable training for all staff.
• Ensures all staff have completed required compliance training on an annual basis.

10% Other Duties as Assigned

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Advanced knowledge of program activity and best practices
• Problem-solving skills.
• Ability to multi-task and work with frequent interruptions.
• Skill in effective listening.
• Excellent written communication skills, in the English language.
• Excellent verbal communication skills, in the English language.

PREFERRED QUALIFICATIONS

• CPR/AED/First Aid Instructor Certification
• Proficiency in the use of computer applications relevant to job duties, including Microsoft office suite, Google Workspace, Innosoft Fusion, IMLeagues, DoSportsEasy, Whentowork.com, and/or Adobe Creative Cloud.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check
• Possess a valid license to drive in the State of California and be able to participate in the Department of Motor Vehicles (DMV) pull notice program.
• Possess CPR/AED/First Aid certification or have the ability to obtain it within 60-calendar days of hire.
• Candidate must have the ability to work a flexible schedule, including nights and weekends.
• Selected candidate will be required to complete training within established timeframes as directed, including UC compliance training.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.


APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=41149&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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