What are the responsibilities and job description for the Assistant Director, External Relations and Science Communications position at University of Chicago?
Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.
Department
3034105 Bus-Polsky Cntr EntrepreneurAbout the Unit
The University of Chicago Booth School of Business is the second-oldest school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 50,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/Job Family
CommunicationsResponsible for planning, preparing, publishing, and disseminating University sponsored information both internally and externally. Prepares written, graphical, audio, and visual material to support the communications to press and government agencies.Career Track and Job Level
MarketingPlans, develops, designs, and implements the strategic and tactical marketing plans for a department, program, product or business. Coordinates and evaluates the production of marketing communication and research programs.P2: Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.Role Impact
Individual ContributorResponsibilities
The job designs and develops marketing plans for a department, program, product or business with moderate guidance and direction from others. Coordinates and evaluates the production of marketing communication and research programs, using existing procedures to solve routine problems that may arise.1) Develops marketing communications, advertising, or publicity materials with a moderate level of guidance from others. Develops, plans, and coordinates the development and production of marketing and publicity materials and campaigns, ensuring deadlines and budgets are met., 2) Performs one or more of the following marketing functions: marketing communications /advertising; Web blogs or digital marketing; market research; development or review and update of the marketing infrastructure and management of external sales agency relationships., 3) Monitors, analyzes, and reports on sales and circulation activity. Analyses possible solutions using standard procedures. Conducts market research, analyzes results and develops marketing strategies based on findings. May participate in developing new products and services, and determining new markets., 4) May train the work of lower level marketing staff., 5) Performs other related work as needed.Unit-Specific Responsibilities
1) The Assistant Director, External Relations and Communications for the Polsky Center is responsible for raising the external brand awareness of the Polsky Center—locally, nationally, and globally.
2) Given the nature of Polsky Center’s work, this position requires the ability to promote technological and scientific innovations to a variety of audiences.
3) The position engages regularly with campus partners, media outlets, and external organizations in the entrepreneurial, science, technology, and business community and is responsible for planning and managing all logistics for external brand-building opportunities and events that are hosted either by other organizations or by the Polsky Center-this includes organizing high profile, public-facing events that offer joint marketing benefit with selected ecosystem partners.
4) Important components of this position include leading the Polsky Center’s external visibility and thought leadership strategies through communications, science storytelling, hosted events, award submissions, speaking engagements, conference participation, original content, press releases, as well as proactive media outreach.
5) This position will work across the entire Polsky Center team, supporting the Center’s thought leaders and collaborating with other University of Chicago communications, media relations departments, and partnerships teams to align all external marketing and partnership efforts.
6) Serve as the dedicated marketing resource to support the Polsky Science and Technology team.; attend all weekly meetings and work in close collaboration with that team to advance the lead generation, branding, and partnership development functions of that office.
7) Champion new marketing initiatives to increase engagement with faculty, researchers, venture capitalists, and corporate partners.
8) Develop profiles on faculty inventors and research-based startups and find new ways to share these commercialization stories across digital channels (e.g., website, video, social media, etc.)
9) Support the development and implementation of high-profile, public-facing events, including web-based events, that will raise the brand awareness of the Polsky Center and its science portfolio.
10) Proactively seek out opportunities for the Polsky Center and affiliated startups/innovators/inventors to win awards, present at conferences, and receive other recognition.
11) Support the media relations operations of the Polsky Center by working to identify and develop strong relationships with key media contacts at local, regional, and national media outlets, and work with these contacts to garner coverage of the Polsky Center.
12) Create PowerPoints for the Polsky Center, and play an active role in managing the Polsky Marketing Toolkit ensuring participation and usage across the organization and equipping team members with the most relevant talking points, slides, and presentations.
13) Support content creation for communications vehicles including: press releases, featured stories, partnership announcements, IP technology milestones, awards submissions, speaker proposals, speaker presentations, blog posts, and thought leadership projects, etc.
14) Be a willing resource to support ad hoc requests, related to programs, events, and non-marketing Polsky Center projects, as needed.
15) Create and deliver presentations on the Polsky Center's activities to various audiences, as needed.
Unit-Preferred Competencies
1) Proficiency in Microsoft office (Word, PowerPoint, Excel).
2) Excellent written and verbal communications skills.
3) Resourcefulness, creativity, detail-orientation, and ability to work independently.
4) Effectively multi-task under deadlines, ask questions as necessary.
5) Work effectively and collaboratively across all levels of the organization.
6) Demonstrated excellent customer service skills.
7) Willingness to take on additional duties, as assigned.
8) Understanding of the Polsky Center’s programs, resources, mission and goals.
9) Ability to travel between Hyde Park, downtown Chicago, and 53rd Street, and flexibility to occasionally work late or start early for the Polsky Center events; majority of time in Hyde Park.
Education, Experience, and Certifications
Minimum requirements include a college or university degree in related field.Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.Preferred Qualifications
Education
1) Master’s degree.
Experience
1) A minimum of three years of public relations, marketing, sales, journalism, or partnership relations/development experience.
2) Experience writing about science, technology, entrepreneurship, and/or innovation topics.
3) Experience managing large-scale or high-profile events.
4) Experience pitching ideas and news stories to media.
Required Documents
1) Resume
2) Cover letter
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
FLSA Status
ExemptPay Frequency
MonthlyPay Grade
Depends on QualificationsScheduled Weekly Hours
37.5Benefits Eligible
YesDrug Test Required
NoHealth Screen Required
NoMotor Vehicle Record Inquiry Required
NoPosting Date
2019-11-01-07:00Remove from Posting On or Before
2020-05-01-07:00Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
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