Copy Editor, University of Chicago Magazine

Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

Department

60630 Development-VP For

About the Unit

Alumni Relations & Development (ARD) engages alumni (~190k), current students, parents and friends of the University through intellectual, professional and social activities on campus, around the world and online. ARD raises $600 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute. The University of Chicago Magazine is the primary link between more than 150,000 sophisticated, intelligent readers including alumni, faculty, friends, and students and one of the world's leading universities. Produced quarterly, the Magazine reflects the intense, energetic atmosphere of the University, taking an in-depth look at UChicago's innovative thinkers, groundbreaking research, influential alumni, and student life.

Job Family

Communications

Responsible for planning, preparing, publishing, and disseminating University sponsored information both internally and externally. Prepares written, graphical, audio, and visual material to support the communications to press and government agencies.

Career Track and Job Level

Editing

Manages large scale editorial and/or publishing projects. Commissions proposals and creates project budgets, schedules, and the peer review process. Collaborates with authors to coordinate manuscript elements supplied by many departments.

P1: Performs routine assignments in the entry level to a professional job progression. Typically requires a college or university degree or the equivalent work experience that provides knowledge and exposure to fundamental theories, principles and concepts. Develops competence by performing structured work assignments. Uses existing procedures to solve routine or standard problems. Receives instruction, guidance and direction from others.

Role Impact

Individual Contributor

Responsibilities

The job performs routine professional activities to support large scale editorial and/or publishing projects. With guidance from others, collaborates with authors to coordinate manuscript elements supplied by many departments, using existing procedures to solve problems that may arise.

1) Edits books, journals, or other written materials with guidance from others. Establishes editing schedules., 2) Collaborates with authors to resolve routine problems using existing procedures and to clarify meaning. Assists with quality control by proofreading edited manuscripts., 3) Checks typeset proofs before author review. May review typeset proofs or revised written copy returned by authors and approves or rejects changes., 4) May coordinate all or some stages of manuscript editing and proof review up to the time the book is bound and edit and approve catalog and jacket materials with guidance from others., 5) Performs other related work as needed.

Unit-specific Responsibilities

1) Assume responsibility for accuracy, consistency, grammar, punctuation, usage, spelling, and style of all University of Chicago Magazine and Core copy (print issues, correspondence, reader surveys, solicitations, etc.), UChicago Short List, and other newsletters and materials produced by ARD (Alumni Relations and Development)Communications.

2) Fact-check the University of Chicago Magazine, the College magazine the Core, and other publications as needed against appropriate background materials such as writers’ notes, interview recordings and transcripts, books, online references, and the alumni database.

3) Review a wide variety of ARD Communications projects including, but not limited to, brochures, newsletters, fundraising appeals, web pages, emails, invitations, programs, advertisements, stewardship reports, and proposals for grammar, usage, accuracy, consistency, and style.

4) Ensure consistency of style and usage across materials and platforms.

5) Follow and assist with maintaining the ARD Communications style guide.

6) Stay current with changes in The Chicago Manual of Style and AP style.

7) Assist the editors of the University of Chicago Magazine with future story ideas, planning, and print and online production.

8) Assist editorial team in project research including, but not limited to, archival or online research.

9) Seek opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions.

Unit-preferred Competencies 

1) Communicate Effectively & With Influence

2)Exhibit Resilience & Optimize Resources

3) Display Emotional Intelligence

4) Demonstrate University Stewardship & Serve as a Brand Ambassador

5) Foster Partnership & Collaboration

6) Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint and Access.

7) Willingness and ability to travel to campus and/or non-campus locations for University business.

8) Willingness and ability to work evenings and weekends.

Working Conditions

Work Setting

1) Standard office environment.

2) Willingness and ability to travel to campus and/or non-campus locations for University business.

3) Willingness and ability to work evenings and weekends.

Mental Demands

1) Self-motivation and the ability to take initiative.

2) Ability to prioritize multiple projects and independently follow through with detail.

Education, Experience, and Certifications

Minimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Preferred Qualifications

Experience

1) A minimum of two years of relevant professional writing, editing, or similar professional work experience.

2) A minimum of one year of proofreading experience.

3) A minimum of one year of fact-checking experience.

Required Documents

1) Resume
2) Cover Letter (optional)

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

FLSA Status

Exempt

Pay Frequency

Monthly

Pay Grade

Depends on Qualifications

Scheduled Weekly Hours

37.5

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Date

2020-03-02-08:00

Remove from Posting On or Before

2020-09-02-07:00

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.