Supplier Relationship Analyst

Department F&A FIN - Vendor Management and Purchasing About the Department The University of Chicago Shared Services Office (SSO) is a customer service organization focused on providing user-friendly, high quality and cost effective administrative services to the university community. The SSO offers key procure-to-pay and human resource transaction services to customers through consistent processes and enabling technology. Job Summary Payment Services partners with the campus community to ensure that all University payment functions adhere to University policies, IRS regulations, and generally accepted standards. Payment Services works with our customers to properly onboard suppliers/payees and process all payments in a timely manner to meet customer (supplier, faculty, and staff) needs and expectations in the areas of supplier/payee payments and employee expense reimbursements. The Supplier Relationship Analyst performs duties to support the Financial Services supplier maintenance operations. The position requires excellent customer service and relationship building skills. The Supplier Relationship Analyst is responsible for ensuring compliance with all appropriate University, Federal, and State policies and regulations. The ideal candidate will be a proactive worker with the ability to anticipate issues and provide guidance on solving problems. Responsibilities Conducts due diligence on records for new and existing suppliers to ensure compliance with federal regulations and University policies. Ensures government compliance forms are filed, including W9 and W8 forms for new suppliers, to ensure accuracy of 1099 and 1042S reporting. Performs data analysis and periodic review of supplier database to ensure data remains up-to-date and accurate. Acts as a conduit between campus stakeholders, central offices, and suppliers to update and complete records. Collaborates with Procurement Services team to maintain integrity of the supplier database. Responds to supplier inquiries related to supplier record. Manages relationships with suppliers as required and appropriate. Creates and/or maintains supplier information accurately in accounting system and supporting database. Continuously seeks opportunities to make improvements of procedures and systems. Performs miscellaneous functions and/or projects as directed by the Supplier Relationship Supervisor. Responds to and researches accounts receivable/payable inquiries including payments to vendors and reimbursements to individuals with guidance and direction from others. Collects, interprets, and performs routine analyses of payables data. Likely to act as an informal resource to associates with less experience. Performs other related work as needed. Minimum Qualifications Education: Minimum requirements include a college or university degree in related field. --- Work Experience: Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline. --- Certifications: --- Preferred Qualifications Education: Bachelor's degree in accounting or business administration. Experience: A minimum of two years business experience. Previous experience in a higher education institution. Experience in a customer service environment. Technical Skills or Knowledge: Familiarity with administrative processes, procedures, and systems within a university setting. Accomplished in computer tools including MS Office. Proficient in Microsoft Excel, Word, and databases. Experience working with Oracle Cloud. Working knowledge of interfaces between accounts payable and other financial systems. Basic knowledge of accounting principles and accounts payable practices/techniques. Preferred Competencies Strong personal computer skills. Communicate effectively and professionally both verbal and written. Participate as a team player and positively influence group activity. Proven problem solving and analytical skills. Attention to detail. Prioritize and handle numerous tasks daily. Excellent verbal and written communication skills. Application Documents Resume/CV (required) Cover Letter (preferred) When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Job Family Financial Management Role Impact Individual Contributor FLSA Status Non-Exempt Pay Frequency Biweekly Scheduled Weekly Hours 40 Benefits Eligible Yes Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Posting Statement Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward. The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637. The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world. We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government. To learn more about the university click here http://www.uchicago.edu/