What are the responsibilities and job description for the Associate Administrator position at University of Dayton?
Work Type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Category: Research Staff
Department: Aero Product Support Eng - 250345
Pay Grade: P1 - Exempt
Advertised: May 30, 2023
Applications close: June 19, 2023
Are you interested in working for UDRI, a national leader in scientific and engineering research, serving government, industry and nonprofit customers? UDRI invites qualified candidates to apply for our Associate Administrator opening within our Power & Energy division!
- Managing “hot desk”, shared spaces, and dedicated office spaces for facility tenants
- Providing support services for industry and academic interactions as required
- Coordinating requirements for conference rooms with applicable A/V and IT equipment as needed
- Performing a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of the business
- Coordinating with other parts of the University and/or clients as needed
- Serving as central point of contact for Digital Transformation Center
- Answering phones and emails
- Managing key card access for building
- Assist in preparation of Division quotes and proposals
- Support team with financial tracking, monthly project reviews to resolve financial discrepancies, identify contractual actions that need to occur, etc.
- Work with team leads, office head, and employees to resolve labor or timecard issues
- Verify accuracy of purchase orders, invoices, reports, and deliverables to sponsor
- Process new purchase orders, payment of invoices through procurement system
- Provide assistance to DH and staff organizing key event/calendar/travel arrangements
- Other duties as assigned
- Associate’s degree in related field OR a High School diploma/GED with minimum of four years of diverse, progressive administrative experience and training
- Effective verbal and written communication skills
- Strong organizational skills
- Demonstrated skill handling highly detailed tasks/projects
- Proficient with Microsoft Office suite and Adobe
- Experience in customer service
- Ability to work independently
- Self-starter
- Ability to work on-site
- Due to the nature of this position, U.S. citizenship is required
While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:
- Bachelor’s degree in related field
- Two (2) years of experience with office administration
- Familiarity with military support structure, policies, and procedures
- Proficient with MS Excel, namely application of formulas
To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.
A federal court on December 7, 2021, issued a ruling that suspends the COVID-19 vaccine requirement that applies to federal contractors nationwide. With this development, the University will pause any enforcement action against employees who have not complied with the requirement to be fully vaccinated by Dec. 8, 2021 or to have requested an exemption to maintain their employment status.
The University will continue to monitor the state of the pandemic on campus and in the community as well as developments in federal and state requirements, and also will continue to regularly consult with public health officials and our medical panel. As has been the case throughout the pandemic, our protocols and requirements are subject to change depending on conditions on campus or in our community, and government requirements.
Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of race, color, national origin, religion, sex, sexual orientation or gender identity.
