Fiscal Specialist (Posn# 0081451T)

Title:  Fiscal Specialist (Posn #0081451T)
Position Number:  0081451T
Hiring Unit:  RES & DEAN OF GRAD DIV, CANCER CT HI, CANCER CT HI
Location:  University of Hawai'i at Manoa - University of Hawai'i Cancer Center (Kaka'ako), Honolulu, Hawaii
Date Posted:  September 5, 2023
Closing Date:  September 18, 2023 at 11:59 PM
Band:  B
Salary:  salary schedules and placement information
Full Time/Part Time:  Part-Time at 50% Full-time equivalency (FTE), with the possibility of increasing FTE depending on departmental need and availability of funds.
Month:  11-month
Temporary/Permanent:  Temporary
 
Other Conditions: To begin approximately September 2023 subject to position clearance and/or availability of funds. Renewal of appointment is contingent on satisfactory performance, department need and//or availability of funds.
 
 Duties and Responsibilities:
 

• *Performs financial services such as ensuring compliance with university policies and procedures and state and federal rules and regulations.
• *Responsible for fiscal accountability and documentation of procurement/acquisition, receipt, and issue records.
• *Assist in preparation of budgets for research projects and program proposals, including obtaining information from various researchers on the detailed budgets.
• *Oversees the day-to-day management of contracts and grants, including personnel, purchasing and disbursements, maintains accurate and timely records, and regularly produces reports on the financial status of various fund sources.
• *Provides training to program personnel regarding fiscal procedures and assists in implementation of new procedures.
• *Certifies availability of funds and propriety of expenditure on all documents initiated against the organizational funds which includes general funds, facilitating service funds, federal funds, private funds, revolving funds and UHF funds.
• *Works as a team member to identify, coordinate, and evaluate problems.
• *Analyzes situations, makes inquiries and provides recommendations to program staff regarding administrative, fiscal and personnel issues; works with program staff to implement solutions.
• *Assists Fiscal Director in preparation of reports and other requests from UH Cancer Center, University of Hawaii and State of Hawaii offices.
• *Initiates, processes, reviews, maintains, reconciles and audits fiscal transaction reports, forms, requests, fiscal journals and records in accordance with federal, state, University, and University of Hawaii Foundation (UHF) requirements.
• *Provides technical advice and assistance to principal investigators, project personnel and secretaries on matters relating to financial, purchasing, property and personnel matters and the applicable regulations governing each.
• *Responsible for oral and written communications, exercising tact, diplomacy, and good judgment in relations with others.
• *Coordinates proper and timely transfers of personnel between accounts; advises PIs when transfers are necessary due to funding requirements; ensures that transfers are accurately reflected; prepares necessary corrections on a timely basis.
• *Establish proper accounts and perform other administrative tasks when new projects and programs are awarded.
• Other duties as assigned.

• Possession of a baccalaureate degree in business administration, accounting or related field and three (3) years of progressively responsible professional experience with responsibilities for financial accounting or cost accounting; or equivalent education/training or experience.

• Considerable working knowledge of principles, practices and techniques in the field of asset, liability, revenue and expenditure accounting as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with contracts and grants management.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

• Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

• Demonstrated ability to analyze, interpret and apply fiscal, personnel and general administrative rules and regulations to a variety of work situations.
• Ability to establish and maintain rapport with faculty, staff, federal administrators and the general public.

• Extensive experience with federal regulations pertaining to administering federal grants, contracts, and cooperative agreements and with applicable state regulations.
• Ability to exercise judgement, tact, patience and discretion in applying and explaining policies and procedures.

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.  For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
 
Accommodation Request:  The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA).  Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis.  For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/