Department Business Administrator II

This position may be eligible for Hybrid Work, working remotely for up to two days per week after the initial 90 days of employment.

Salary Range: $58,809/year or higher, commensurate with experience and/or education

JOB SUMMARY

The Department Business Administrator II manages the administrative, financial, and human resources operations of a moderately complex department

DUTIES

• Oversees overall office administration for the department, including the coordination and supervision of support staff
• In conjunction with the department head, plans the annual budget and monitors it throughout the year to ensure that expenditures are within the authorized budget
• Oversees all financial activities and accounts for the department, including the monthly reconciliations of accounts
• Authorizes and oversees all activities related to budget allocations, revenue, and expenditures
• Manages department personnel and payroll functions and activities
• Serves as the department liaison with payroll and Human Resources and other department business managers
• Oversees the management and maintenance of the database for all personnel and payroll records
• Interprets university policies and procedures for faculty and staff
• Reviews and approves the reconciliations of accounting records with university reports and financial statements and prepares recurring financial/budget reports for internal purposes

MARGINAL DUTIES

• Performs all other duties as assigned
• Performs tasks related to specific department/college
• May oversee expenditures of grants and contracts and maintain related fiscal records in coordination with the Office of Sponsored Programs

SUPERVISORY RESPONSIBILITIES

Direct Reports:

• Supervises full-time and/or part-time employees

Delegation of Work:

• Regularly assign work to subordinate(s)

Supervision Given:

• Makes final decisions on evaluating employee performance, hiring new employees, and disciplinary actions
• Makes the final decision on scheduling employee work hours
• Makes final decision on coaching and counseling; training; provides recommendations on handling employee grievances and complaints; and makes final decision on granting time off

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge:

• Knowledge of all relevant university policies and procedures and of the related trends, issues, and accepted practices

Skills:

• Strong analytical and problem-solving skills
• Excellent interpersonal and communication skills
• Good organizational and time management skills

Abilities:

• Ability to supervise staff
• Ability to multitask
• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community

WORK LOCATION AND PHYSICAL DEMANDS

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is normally performed in a typical interior work environment, which does not subject the employee to any unpleasant elements
• The position is physically comfortable; the individual has discretion about sitting, walking, standing, etc
• The work environment involves minimal exposure to physical risks

EEO/AA

Required Education:

• Bachelor's degree

Required Experience:

• Minimum of three (3) years of related job experience

License/Certification:

• None required

PREFERRED QUALIFICATIONS

• None