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IT Analyst for Technology Procurement

University of Kansas
Lawrence, KS Full Time
POSTED ON 3/29/2024
Position Overview
The IT Analyst for technology procurement plays a critical role in ensuring compliance with IT security standards and streamlining the procurement process within the university. This position involves coordinating and obtaining necessary documentation, conducting initial reviews, and serving as a single point of contact for stakeholders seeking updates on technology transactions. The IT Analyst will collaborate with various departments, including procurement, IT, and legal, to facilitate efficient and secure acquisition of technology solutions.

This position offers an exciting opportunity to contribute to the enhancement of IT compliance and procurement processes within a dynamic university setting. The successful candidate will have the chance to collaborate with diverse stakeholders and play a crucial role in ensuring the secure and efficient acquisition of software solutions and technology.

If you are looking for a rewarding and dynamic career, look no farther than the University of Kansas. In addition to a competitive salary, KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, 10 paid holidays plus one discretionary day, a great retirement program, medical and dental insurance, life and disability insurance, other benefit plan options and state of Kansas discounts offered by various vendors. KU also offers employees educational opportunities for employees. KU is a great place to work! The University actively encourages applications from members of underrepresented groups.
Job Description
60% IT Procurement within ticketing system and HECVAT administration
  • HECVAT Administration:
    • Coordinate and streamline the process for obtaining HECVAT (Higher Education Community Vendor Assessment Tool) documentation for software applications.
    • Ensure clarity on ownership of HECVAT administration and establish protocols for when a refresh is needed.
  • Documentation Management:
    • Obtain HECVAT documentation for both new and legacy software solutions.
    • Review existing HECVAT assessments conducted by the Information Technology Security Officer (ITSO) and expedite requests accordingly.
    • Identify and download Privacy Statements and End User License Agreements for proposed software solutions as needed.
    • Upload all relevant documentation into SmartSuite and TDX (Ticketing System).
    • Provide data export for KITO (Kansas Information Technology Office) and other reporting
  • Security and Compliance Reviews:
    • Conduct initial threshold security reviews of software applications and refer complex cases to appropriate teams as needed.
    • Complete initial reviews to assess the type of data used within software applications and determine suitable IT solutions.
    • Perform initial reviews to identify potential duplicative software and streamline procurement processes.
  • Communication and Stakeholder Management:
    • Serve as the key contact for campus stakeholders seeking status updates on IT transaction reviews.
    • Communicate regularly with stakeholders and procurement teams to provide updates on the status of IT transactions.
    • Collaborate with stakeholders to ensure alignment and understanding of IT compliance and procurement processes.
35% IT Department contract renewals
  • Initiate IT Procurement tickets for the IT Department.
  • Work with Financial Analyst in ensuring contract renewals are completed in a timely manner.
  • Update contract tracking spreadsheet with renewal information to support budget projections.
5% Other duties as assigned
Required Qualifications
  1. High School Diploma/GED and four years of relevant professional experience OR an Associate degree and two years relevant professional experience OR a Bachelor's degree.
  2. Excellent communication skills as evidenced by application materials.
  3. Experience in IT compliance, procurement coordination, or similar roles.
Preferred Qualifications
  1. Familiarity or experience with HECVAT documentation and IT security standards in higher education environments.
  2. Strong organizational and documentation management skills as evidenced by application materials and work experience.
  3. Proficiency in using ticketing systems and document management platforms.
  4. Attention to detail and ability to work efficiently in a fast-paced environment.
Additional Candidate Instructions
A complete application consists of:
  • A cover letter addressing how required qualifications are met
  • Resume
  • 3 Professional References
Incomplete applications will not be considered.

Application review begins Monday, April 8, 2024 and will remain open until a qualified pool of candidates has been identified.
Contact Information to Applicants
Vickye Kozlowski
vickye@ku.edu
Advertised Salary Range
$60,000 - $75,000
Application Review Begins
Monday April 8, 2024
Anticipated Start Date
Monday May 20, 2024


The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy.

 

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