What are the responsibilities and job description for the EXECUTIVE ASSISTANT #00025560 position at University of Missouri?
Hiring Department
- Guide the Vice Chancellor in remaining focused on our mission and goals by assisting with tracking and reporting division progress. Assist with calendaring by scheduling meetings, coordinating logistics and creating agendas. Prepare the Vice Chancellor for meetings and events by anticipating needs and briefing prior to engagements. Provide support via email correspondence, phone calls, letters, and office requests, ensuring timely and professional responses. Develop reports, proposals, presentations, and other materials, exhibiting attention to detail and the ability to synthesize data/information.
- Serve as a primary point of contact for the Missouri S&T Board of Trustees by coordinating and executing semi-annual meetings and acting as a key point of contact for regular inquiries and requests. Prepare minutes by summarizing meetings as recording secretary for the board. Maintain all official board papers.
- Manage the office needs. Prepare travel and expense reports for prompt reimbursements. Facilitate regular divisional meetings for varying groups.
- Involvement with other significant events and division-wide projects may be expected to support the mission and vision of University Advancement.
Minimum Qualifications
Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.
Preferred Qualifications
- Strong analytic and time management skills, excellent organizational and interpersonal skills and the ability to manage multiple projects simultaneously while exhibiting attention to detail.
- Demonstrate experience in managing small events, travel arrangements, managing multiple calendars, preparing meeting agendas and synthesizing data/information.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook Calendar, merge capabilities) and PeopleSoft.
- Ability to quickly learn new computer programs specific to departmental needs.
- Four years of related office experience.
Comments
We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.
The final candidate is required to provide copies of official transcript(s) for any college degree(s) listed in application materials submitted. Copies of transcript(s) should be provided prior to the start of employment. In addition, the final candidate may be required to verify other credentials listed in application materials.
Failure to provide official transcript(s) or other required verification may result in the withdrawal of the job offer.
All job offers are contingent upon successful completion of a criminal background check.
Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.
The University's nondiscrimination policy applies to any phase of its employment process, any phase of its admission or financial aid programs, or other aspects of its educational programs or activities. Further, this policy applies to sexual violence or sexual harassment, both forms of sex discrimination, occurring within the educational program and instances occurring outside of the educational program if the conduct negatively affects the victim’s educational experience or the overall campus environment.
Any person having inquiries concerning the application of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 or other civil rights laws should contact the Title IX Coordinator.
Know Your Rights
To read more about Equal Employment Opportunity (EEO) please use the following links:
- Know Your Rights English Version
- Know Your Rights Spanish Version
Salary : $19 - $25
