Job Posting for Administrative Secretary II ( Orange Campus) at University of New Haven

Who we are:

The University of New Haven, founded on the Yale campus in 1920, is a private, coeducational university that has been recognized by The Princeton Review and U.S. News & World Report for academic excellence. Located between New York City and Boston in the shoreline city of West Haven, the University is a diverse and vibrant community of nearly 10,000 students from across the globe. Within its five colleges, students immerse themselves in a transformative, career-focused education across the liberal arts and sciences, fine arts, business, engineering, public safety, and public service. More than 100 academic programs are offered, all grounded in a long-standing commitment to collaborative, interdisciplinary, project-based learning.

The Administrative Secretary will provide administrative and secretarial assistance of a confidential and semi-complex nature to a Director or above. The ancillary services and support provided by an administrative department are critical to the overall operation of the University and its many academic departments.

You are:

Able to communicate effectively orally and in writing in a professional, clear and concise manner.
Able to maintain discretion and confidentiality of sensitive information.
Optimistic and approachable when dealing with employees, students, faculty, and the public.
Able to multi-task and appropriately prioritize responsibilities in a fast-paced environment, with strong focus and attention to details and meeting deadlines
Organized and able to prioritize responsibilities in a fast-paced environment.
Attentive to details and meeting deadlines.
Able to work in a collaborative manner with peers and colleagues.

You will:

Greet visitors and answers telephone calls. Assess nature of business and refers to appropriate individual or department.
Format, keyboard and proofread correspondence, manuscripts, reports, charts, tables, and other documentation that may be required by the University in the course of business. Assemble attachments and correspondence.
Review forms, correspondence and documentation to ensure completeness before distribution.
Coordinate schedules and appointments, and make travel arrangements.
Arrange conference calls, meetings, seminars, lectures, etc. and provide the requisite administrative, logistical and technical support.
Attend meetings, take and transcribe notes as required.
Prepare, process and maintain travel and expense reports
Prepare appropriate documents for new employees hired into the department, including I-9 forms as required.
Direct, delegate or demonstrate work to students.
Prepare purchase and work orders.
Photocopy, Fax, or Scan material.
Sort and distribute mail
Process forms and applications.
Compose general correspondence and written material
Assist with special events planning.
Order and maintains inventory of supplies.
Perform other duties as assigned.

You need:

Experience working in higher education environment is preferred.
A minimum of four (4) years of secretarial experience.
Proficiency in Microsoft Word, Excel, PowerPoint and Outlook
Ability to learn and acquire new data processing skills.
Ability to type with speed and accuracy.
Ability to gather, retrieve, organize, and synthesize data in a logical manner.
Internet navigation skills.
Good Customer Service skills.

What’s In It for You:

Health & Welfare Programs: Employees and their eligible family members, including spouses and dependent are eligible for Medical, Dental, Vision and Life Programs.
Wellness & Fitness: On-campus Recreation and Fitness Center for employees and families; Employee Assistant Program
Commitment to Educational Excellence: Tuition assistance for employees and eligible dependents; Tuition exchange opportunities
Employee Discounts on products, services and educational opportunities
Work/Life Benefits: Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Year’s); 4 weeks of parental paid leave; flexible work schedules including summer hours where applicable
The University of New Haven is not a qualifying E-Verify employer and its use of E-Verify is limited to specific government projects. For that reason, candidates with STEP OPT authorization cannot be considered for employment.

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Administrative Secretary II ( Orange Campus)

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