Administrative Coordinator, Gender Studies

The University of Notre Dame (ND.jobs) is accepting applications for a Administrative Coordinator, Gender Studies.

Applications will be accepted until 8/27/2023.

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The College of Arts and Letters is searching for someone to join our team as the Administrative Coordinator for Gender Studies. Gender Studies is a dynamic academic program and a vibrant community of students and faculty. On a daily basis, the Gender Studies Program office is a safe place where students may gather for advising on course selections, deep discussions about diverse topics, or just a peaceful place to study between classes.
The person in this position coordinates the Program's daily operations and provides administrative, organizational, and clerical support to the Director and Associate Director. This position serves as the liaison for the Program with all internal and external entities, supervises student workers, and is required to maintain strict confidentiality in all sensitive matters.
Reporting to the Director of Gender Studies, the Administrative Coordinator supports the Program by coordinating operations, including but not limited to:

• Communications, faculty hires, leaves, and promotions
• Planning and coordination of Program-sponsored events
• Monitoring financial accounts (restricted accounts, tracking expenses, stewardship reporting, etc.)
• Coordinating the gathering of information and processing reports as needed
• Hiring and training student workers
• Assisting the Program Director, Associate Director, and faculty as needed
• Scheduling appointments, maintaining databases and verifying records
• Managing the Program's physical space
• Receiving visitors and phone calls in a courteous and professional manner
• Ordering office supplies, maintaining all records and information systems
• Providing support and information for Gender Studies students on meeting requirements, deadlines, course scheduling, and academic requirements
• Maintaining and updating the Program's webpage
• Creating and designing posters, flyers, and advertisements for various events and initiatives

This is a full-time, 10-month position: August through May, then returns each year in August.

Minimum Qualifications:

• High School diploma or GED; college education welcome but not required
• A minimum of 1-2 years of administrative experience is required

Preferred Qualifications:

• Excellent organizational and communication skills, ability to respond to multiple tasks and questions with frequent interruptions.
• Must be self-motivated, take initiative, be able to reprioritize tasks and learn quickly
• Must be able to maintain the confidentiality of student files and personnel issues.
• Must have an excellent knowledge of grammar, punctuation, and spelling.
• The ability to learn and negotiate new platforms in addition to experience with Word, Excel, and various web browsers is necessary.

ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!

This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.

Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S24143. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.




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