Program Coordinator, History of Philosophy Forum and Maritain Center

The University of Notre Dame (ND.jobs) is accepting applications for a Program Coordinator, History of Philosophy Forum and Maritain Center.

Applications will be accepted until 7/11/2023.

Study everything. Do anything.

Find your passion. Create knowledge. Serve the common good. Prepare for life.

This is what the College of Arts and Letters stands for. We play an integral role in Notre Dame's mission to serve as the world's preeminent Catholic research university. We are searching for someone to join our dynamic team who shares the same passion and mission. We are looking for a Program Coordinator to provide support for our History of Philosophy Forum and Maritain Center.

Who we are:The History of Philosophy Forum is Notre Dame's hub for research activity in the history of philosophy, broadly construed to include Christian, Jewish, and Muslim intellectual traditions, intellectual history, history of political thought, history of the study of the natural world, and more. At the University of Notre Dame, an exceptionally large community of scholars in these interlinked areas makes us one of the top locations in the United States for research and studies of the traditions of human reason. As a central priority, the Forum seeks to stimulate conversation and collaboration across the boundaries that artificially hem in scholarly research in this field: the boundaries of different time-periods, intellectual traditions, disciplinary methodologies, and geographical location.
JOB DESCRIPTION:
The Program Coordinator is responsible for ongoing support for the History of Philosophy
Forum and Maritain Center including communications, coordination of programs and activities, financial management, and administrative tasks. This position works with the Director of the History of Philosophy Forum and the Maritain Center to support strategic priorities and initiatives. The Program Coordinator will work primarily in the office or in hybrid format during the standard work week and can expect to work 40 hours per week over a 12 month period. Some hours outside of standard business hours will be required for event and program coordination.

ESSENTIAL DUTIES & RESPONSIBILITIES:Communications & Graphic Design

• Coordinate email correspondence and inquiries
• Manage social media accounts
• Circulate announcements, responding promptly to all inquiries
• Establish, review, and maintain web and social media presence
• Assist with developing and promoting content
• Manage event calendars, collect and solicit events to promote, coordinate
  schedules with appropriate units
• Maintain and grow internal and external mailing lists. Design and distribute posters,
  announcements, and other graphics

Financial Coordination

• Oversee all transaction support, such as managing expenses, payments, labor distributions, financial requisitions, expense reports, reconciliations and general management of funds, and fund requests
• Maintain and monitor annual budgets
• Monitor funds including facilitating, coordinating, and ensuring timely payments
• Create and generate reports to support and facilitate operations
• Participate in the university budget and forecasting process
• Work with Notre Dame Research and Notre Dame Corporate Relations to facilitate and administer grant funding in accordance with university and granting organization expectations
• Coordinate finance-related communications

Event Planning & Visitor Hospitality

• Coordinate visitor/speaker logistics (scheduling visits, securing flights and accommodation,
• arranging for key handovers and workspaces, maintaining up-todate
• welcome packages)
• Coordinate with university and external vendors to arrange visitor/speaker hospitality
• Plan both smallscale and large-scale events (booking rooms, arranging food, advertising), coordinating with on and off-campus partners
• Serve as liaison between HPF/Maritain and internal and external constituents and partners

Administrative Duties

• Perform administrative and officesupport activities, such as managing scheduling and
• communications, assisting with travel, meeting, and event
• arrangements, and preparing reports and presentations
• Manage physical spaces, including the Maritain Library
• Manage the HPF grant application review process, working with the Faculty Review Committee
• Fill out assessment data and spreadsheets and manage data gathering
• Create funding-related documents and reports, working with the Director and external consultants
• Assist with other projects and administrative tasks as assigned.
• Coordinate student interns, including recruiting, hiring, onboarding, and planning

This is a five-year, limited-term position. Contingent on funding, the position may be extended.

Minimum Qualifications:
Educations & Experience:

• Associates degree or up to 3 years of college or technical school
• 1-2 years of experience

Skills:

• Superb attention to detail
• A strong customer service mindset and the ability to deal effectively with all internal and external constituents
• Excellent communication skills, including experience with writing and editing
• Strong interpersonal skills to work with a diverse group of faculty, staff, and students
• The ability to manage multiple projects and deadlines simultaneously the ability to simultaneously coordinate multiple complex projects with varying deadlines
• Strong computer skills, including proficiency in word processing, spreadsheets, email, and Internet
• Working knowledge of office equipment, including computers, email, voice messaging systems, and printers
• Eagerness and willingness to learn; openness to feedback and coaching; and flexibility and agility in the workplace
• Sensitivity to confidential matters

Preferred Qualifications:

• Experience in graphic design

ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!

This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.

Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S231145. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.




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