Assistant Director of Internship Programs

POSITION CODE: 7148

DEPARTMENT/ADMINISTRATION: Office of Career and Professional Development

APPOINTMENT: Administrative, Full-time, Twelve (12) months 

SALARY RANGE: $66,560 Annually, Pro-rated

INTRODUCTORY PERIOD: One (1) Year 

BENEFITS OVERVIEW: BROCHURE 

AVAILABLE: Immediately

POSTING DATE: June 28, 2024

APPLICATION DEADLINE: Open Until Filled, Apply Immediately

Definition of Classification:

The Assistant Director Internship Programs position enhances and manages internship programs and services at the University of Redlands. The position acts as the central point of contact for all matters concerning internship program legal requirements, student internship documentation, and compliance considerations.

Reporting to the Director of the Office of Career and Professional Development (OCPD), this position collaborates with multiple units across the University to build internship opportunities and infrastructure, to develop and maintain internship documentation and retention systems, to ensure student readiness for internship placements, and to advance the University’s alignment with California’s dynamic workforce needs.

This position requires flexibility to work evening and weekend hours as well as the ability to travel, as required.

Duties and Responsibilities:

The duties and responsibilities include, but are not limited to, the following:

Student Interaction and Support

• Tracks and supports students from specific majors through their internship journey, providing targeted guidance and resources to enhance their career readiness.

Program Development and Execution

• Plans, develops and executes specialized programming and workshops that cater to the unique needs of various areas of study within the university.

Compliance and Legal Oversight

• Serves as the primary liaison for all internship related legal and compliance issues, ensuring that programs adhere to relevant laws and regulations.

Stakeholder Engagement 

• Establishes and maintains relationships with faculty, local and national employers, and community partners to source and secure diverse internship opportunities.

Administrative Duties

• Oversees the administrative aspects of the internship programs, including maintaining databases, monitoring student progress, and reporting on program success.

Event Management 

• Coordinates and manages career events, seminars and orientation sessions that prepare students for internship experiences.

• Supervises, plans, directs, and assigns work of assigned staff; make hiring and disciplinary decisions; provide feedback on performance and approve timesheets.

Performs other related duties and special projects as assigned.

Qualification Guidelines

Any combination equivalent to, but not limited to, the following:

Experience/Training/Education:

Required

• Bachelor’s degree.
• Experience in career services, Student Affairs or a related area, with strong emphasis on program coordination and student advising.
• A valid California Class C CA drivers’ license with a good driving record is required. Note: Out-of-state licenses are valid until appointment. A valid California Class “C” driver’s license must be obtained within ten (10) days of appointment (in accordance with CA Vehicle Code 12505c).

Preferred

• Degree in Education or Counseling field.
• Master’s degree.
• Experience in managing internship programs.
• Knowledge of legal aspects of internships.
• Familiarity with the Southern California employment market.

Knowledge and Skills:

• Excellent communication skills, both written and verbal.
• Ability to competently interact with a culturally and ethnically diverse population of students, faculty, and staff. 
• Aptitude to learn new and evolving technology and recommend ways to improve position’s efficiency.
• Excellent technical, analytical, and problem-solving skills.
• Excellent organizational skills.
• Adept at managing multiple priorities and projects.
• Ability to operate standard office equipment.
• Proficiency in Microsoft Office software including Excel, Word, PowerPoint, and Outlook.
• Ability to recommend appropriate courses of action within established guidelines.
• Ability to foster strong, positive relationships and align both internal and external resources to achieve university objectives.
• Ability to exercise discretion and work with confidentiality.
• Ability to exercise discretion and work with confidentiality.
• Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff. 

Physical Requirements/Working Conditions:

Working Conditions:

Standard office setting. Duties performed are primarily in an office environment while sitting at a desk or computer workstation or in meetings. At least minimal environmental controls to assure health and comfort.

Physical Demands:

Incumbents regularly sit for long periods; walk short distances on a regular basis; may travel to various locations to attend meetings and conduct work; use hands and fingers to operate an electronic keyboard or other office machines; reach with hands and arms; stoop or kneel or crouch to file; climb stairs; peak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, carry and/or move objects weighing up to 20 pounds.

TO APPLY: A resume/CV and cover letter are required. In compliance with The Americans with Disabilities Act, if selected for the interview process and accommodations are needed, please call (909) 748-8040. If you are unable to complete an application due to a disability, contact us at (909) 748-8040 to ask for an accommodation or an alternative application process.

HIRING RANGE: Anticipated hiring range is near or at the minimum of the classification, commensurate with candidate's education, experience, skills, and training. The University of Redlands is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Hiring Range. Placement within the Hiring Range is determined by internal equity, and relevant qualifications. 

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. The University will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current employee who was conditionally offered the position.

DRIVER'S LICENSE CHECK: Possession of a valid Driver's License is required for certain positions. Employees in positions that require a valid Driver’s License will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

PHYSICAL AND PSYCHOLOGICAL EXAMS: For certain positions typically in Public Safety, Facilities, Athletics and Information Technology Services departments, employment is contingent upon a candidate passing a pre-employment physical exam with the ability to lift in excess of 50 lbs. Public Safety Officers, in addition to a pre-employment physical exam, will also be required to pass a psychological evaluation. 

FOR MORE INFORMATION VISIT 

http://www.redlands.edu/human-resources/employment/ 

SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN. 

MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY. 

AN EQUAL OPPORTUNITY EMPLOYER.

Salary : $66,560