Manager, Business/Dining and Conference Services

Posting Number

SF01747

Job Title

Manager, Business/Dining and Conference Services

Position Number

109316

FTE

1.00

FLSA

Exempt

Position Type

Professional Staff

Union

PSA/NEA - Professional Staff Assoc

Pay Grade Level

Grade Level: 12

Pay Grade Range

Salary Range: $65,000 - $70,000

Status

Calendar Year, Full-time, Permanent

Department

Dining Board Operations

Contact(s)

Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)

Contact Phone/Extension

Contact Email

Physical Demands

Campus Location

Kingston

Grant Funded

No

Extension Contingency Notes

Job Description Summary

The search will remain open until the position has been filled. First consideration will be given to applications received by March 27, 2024. Applications received after March 27, 2024, may be reviewed depending on search progress and needs, but are not guaranteed full consideration.

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BASIC FUNCTION:

Responsible for all financial matters pertaining to the business functions of the Departments of Dining and Conference Services, including overseeing the billing, purchasing, and accounting functions of the department.

Duties and Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Responsible for the management of financial analysis and accounting/budget functions. Develop and monitor consolidated annual budget plan and budget process.

Direct the preparation of financial statements, activity reports, budget forecasts, and annual budgets.

Serve as liaison with Division and University financial operations-related offices including the Controller’s Office, Financial Strategy & Planning Office, Facilities Services, Purchasing, external agencies, and other University areas as appropriate.

Oversee area functions including processing financial transactions, accounts payable, accounts receivable, billing, payroll, cash handling. Control authorization for administrative data security for Financial/Procurement and PeopleSoft Financials.

Ensure adequate and appropriate internal controls to ensure full accountability of financial processes.

Develop pro forma and financial plans to support the renovation and construction initiatives and contribute to the development and revisions of the Dining Facilities plans. Ensure the integration of capital plans with operating budgets and long-term strategic plans.

Provide supervision and general direction to the fiscal staff to ensure that administrative policies and procedures are being followed and ensure strong stewardship of university and departmental resources.

Identify opportunities for revenue enhancement as well as cost containment and efficiencies.

Responsible for contract management for major vendors operating within Dining and Conference Services.

Serve on Dining Senior Leadership Team. Assist the Director and colleagues in developing financial-related goals and objectives.

Prepare financial reports and communications. Organize and present information in consultation with the Director.

Participate on committees and task forces as directed.

Participate in the development, implementation, and interpretation of department and University policies.

Prepare requisitioning documents for procurement.

Oversee processes for accountable property. Control and log transfers.

Supervise preparation of personnel forms, the payroll operation (including time approval for internal payroll), student employment, and tracking of personnel forms.

Maintain records and files, as necessary.

Maintain an awareness of related best practices in business operations in the field of university dining.

OTHER DUTIES AND RESPONSIBILITIES:

Perform other duties as assigned.

LICENSES, TOOLS, AND EQUIPMENT:

Personal computers, printers; word processing, database, and spreadsheet software.

Required Qualifications

REQUIRED:

1. Bachelor’s degree in business administration or related field.

2. Minimum of five years of experience related to accounting, finance, business operations, or related area.

3. Demonstrated supervisory experience.

4. Demonstrated experience in developing financial procedures (i.e.; budgets, accounting, procurement, etc.)

5. Demonstrated strong interpersonal and verbal communication skills.

6. Demonstrated proficiency in written communication skills.

7. Demonstrated ability to work with diverse groups/populations.

Preferred Qualifications

PREFERRED:

1. Master’s degree in business administration or related field.

2. Demonstrated familiarity with university dining and/or conferences business operations.

3. Demonstrated familiarity with the work environment and culture of a large public university.

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ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.

Environmental Conditions

This position is not substantially exposed to adverse environmental conditions.

Posting Date

03/13/2024

Closing Date

Special Instructions to Applicants

Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) “Other Document-References” – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).

Quicklink for Posting

https://jobs.uri.edu/postings/13108