Admin Coordinator
Job Posting for Admin Coordinator at University of South Carolina
Posting Number
STA00402PO24
Job Family
Administrative Support
Job Function
Administrative Services
USC Market Title
Administrative Coordinator
Link to USC Market Title
https://uscjobs.sc.edu/titles/131920
Job Level
P1 - Professional
Business Title (Internal Title)
Admin Coordinator
Campus
Columbia
Work County
Richland
College/Division
Division of Student Affairs and Academic Support
Department
SAAS Student Conduct and Academic Integrity
State Pay Band
5
Approved Starting Salary
$41,258
Advertised Salary Range
41,258-50,000
Location of Vacancy
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Basis
12 months
Job Search Category
Administrative
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.
Position Description
Advertised Job Summary
Administrative Coordinator
- Do you have administrative experience and thrive in a fast-paced environment?’
- Are you a self-starter with excellent communication skills?
- Would you enjoy working in a student-centered environment and assisting staff in supporting students?
- Do you have the ability to connect and build rapport quickly?
The Administrative Coordinator oversees the administrative management functions for the Office of Student Conduct and Academic Integrity, and Student Care and Case Management. Responsible for the maintenance and the upkeep of the office, its equipment, and its systems.
Day to Day for this position:
- Recruitment, selection, training and supervision of student assistants
- Data entry for the Jeanne Clery report
- Oversee systems responsible for disciplinary reference check requests from university constituents and external schools and agencies.
- Reporting as necessary and special use correspondence
Perks
- Competitive salary some of the BEST benefits you can find!
- 15 paid vacation days
- 15 paid sick days
- 13 paid holidays (including an extended December holiday)
- An engaging and collaborative environment.
Minimum Qualifications
Requires a bachelor’s degree and 1 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience. Pending graduates eligible if candidate receives their degree by date of employment.
Preferred Qualifications
Bachelor’s degree and 2 years related experience in business management, public administration, or administrative services; or equivalency. Experience with Maxient student conduct database. Familiarity with PeopleSoft and PeopleAdmin.
Knowledge/Skills/Abilities
Possess the skills, knowledge, and expertise necessary to effectively operate a computer and related equipment, utilizing database management and word processing software to coordinate the extensive on-line record keeping systems, maintain records consistent with established procedures and develop recommendations for future budget related trends.
Job Duties
Job Duty
The Administrative Coordinator oversees the administrative management functions for the Office of Student Conduct and Academic Integrity, Student Care and Case Management including implementation of the Temporary Conditions and Injuries policy, and Basic Needs initiatives including the Gamecock CommUnity Shop.
Responsible for the recruitment, selection, training, supervision, recognition, and evaluation of Student Assistants who are responsible for maintaining due process standards and FERPA protections for students via communication for all conduct administrators. The Administrative Coordinator is responsible for assuring full desk coverage.
Essential Function
Yes
Percentage of Time
40
Job Duty
Oversees the data entry for the annual Jeanne Clery Report statistics in coordination with Law Enforcement and Safety and ensure the accuracy of the data.
Oversees the system for disciplinary reference check requests from university constituents and external schools and agencies.
Aggregates information for updates to the Annual Assessment Reports and Key Updates reports.
Produces special statistical reports as requested by Division leadership or campus partners.
Produces special statistical reports as requested by Division leadership or campus partners.
Essential Function
Yes
Percentage of Time
30
Job Duty
Responsible for all support activities for professional staff members, student assistants, and graduate assistants. Functions as the assistant to the Executive Director and oversee administrative scheduling. Responsible for the maintenance and the upkeep of the office, its equipment and its systems. Coordinating IT support, overseeing software and hardware installations, and training employees in using office technology effectively.
Is the front-line staff person for parents, attorneys, and others who have questions and complaints beyond what front desk staff members are able to resolve.
Places and removes registration holds for staff and manage and all questions received by front desk regarding holds as student staff does not have Banner access.
Prepares No Contact letters, interim suspension letters and other special use correspondence. Coordinates the ordering of office and printing needs, membership renewals and subscriptions, and is responsible for agendas and minutes to meet SACS accreditation requirements.
Trains campus partners (Substance Abuse Prevention and Education staff, University Housing administrative assistants) on utilization of the Maxient database. Maintains and updates the unit’s internal user manual for administrative management and assist with travel arrangements.
Oversee the operationalization of Care Team and Basic Needs components as needed with initiatives such as emergency loans, administration, support for grant administration.
When workgroups are functioning, produces the project management timelines and coordinate the status reports of the working groups.
Is the front-line staff person for parents, attorneys, and others who have questions and complaints beyond what front desk staff members are able to resolve.
Places and removes registration holds for staff and manage and all questions received by front desk regarding holds as student staff does not have Banner access.
Prepares No Contact letters, interim suspension letters and other special use correspondence. Coordinates the ordering of office and printing needs, membership renewals and subscriptions, and is responsible for agendas and minutes to meet SACS accreditation requirements.
Trains campus partners (Substance Abuse Prevention and Education staff, University Housing administrative assistants) on utilization of the Maxient database. Maintains and updates the unit’s internal user manual for administrative management and assist with travel arrangements.
Oversee the operationalization of Care Team and Basic Needs components as needed with initiatives such as emergency loans, administration, support for grant administration.
When workgroups are functioning, produces the project management timelines and coordinate the status reports of the working groups.
Essential Function
Yes
Percentage of Time
25
Job Duty
Other duties as assigned
Essential Function
Yes
Percentage of Time
5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
06/24/2024
Job Open Date
05/22/2024
Job Close Date
07/06/2024
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by July 6, 2024.
The University of South Carolina offers a valuable benefits package including but not limited to:
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting
https://uscjobs.sc.edu/postings/168671
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $41,258
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Estimate Salary for Admin Coordinator in Richland, SC
$48,487 (Medium)
$42,946 (25th)
$54,028 (75th)
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