Associate Director

Implements and exercises functional authority for planning, organization, control, integration, and completion of projects within area of assigned responsibility.

Essential Functions

Assist with the preparation of the University’s Internal Operating Budget by developing methods, models, and other decision support systems and establishes timelines and deadlines which assures timely submission.

Coordinates and compiles the University’s Legislative Appropriation Request submission to the Legislative Budget Board. Facilitates as a liaison between campus departments and the UT System Budget and Planning office on analyses preparation and response to preliminary legislative proposals and bills.

Composes various reports and statistical data outlining the University’s financial position in areas of income and expenditure based on past, present, and forecasted operations by overseeing the collection, organization, and analysis of financial data for the preparation of the University’s internal operating budget.

Assists in the establishment of system-wide policies and procedures which ensure that resources are used in the most effective and efficient manner by all campuses of the University.

Provides financial accounting and reporting that analyzes costs and budgets to support informed management decision-making. Produces regular and ad-hoc reporting for internal planning purposes.

Utilizing business intelligence/performance management tools and other software solutions as appropriate, will develop specialized management reports to facilitate the analysis of complex financial activities and prepares recommendations for policy, procedure, control, or action.

Will develop automated and sustainable monitoring tools that identify departmental, college and university-wide progress towards financial and operational goals. This will include establishing databases of pertinent information for use in analyzing future plans and forecasts.

Analyzes and documents existing processes and systems for possible improvements and recommending new or revised systems as required; provides technical assistance in designing systems for reporting and related forms or documents and responding to inquiries regarding errors, problems, or questions with the system.

Assisting with problem solving in areas such as input/output requirements and procedural flow when developing and/or implementing administrative systems.

Maintains the accuracy of financial data by reviewing, or approving transactions, properly recording transactions via journal entries, preparing, or reviewing budget adjustments, researching, and analyzing data regarding updates needed, updating the position control system, and preparing monthly reconciliations.

Collects and analyzes business operational metrics to develop trend analysis, budget allocations, and forecasting for departmental, college and university wide.

Ensures budgetary controls by reviewing expenditure totals, preparing budget entries, and reviewing and approving personnel changes.

Compiles and submits reports as required by management, state, local, and federal regulatory agencies.

Acts as liaison between department and internal or external customers.

Participates in various committees, professional trainings, industry conferences, and conventions.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Bachelor's Degree with at least five years of progressive experience in financial planning, analysis, budgeting, and accounting.

and

Experience: Five (5) years’ experience and training related to the statement of duties and responsibilities; or equivalent combination of education and experience.

Preferred Qualifications:

Experience with PeopleSoft and oracle platform. Proficiency in excel preferred,

Capability to utilize analytical thinking and attention to detail in decision making.

Experience in governmental or commercial accounting.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk; sit; stoop, kneel and crouch. The employee is frequently required to use hands to feel; reach with hands and arms; and talk or hear. The employee is occasionally required to lift and move up to 25 pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.