Assistant to the Dean-College of Sciences

Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 11695
Full/Part Time: Full Time

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 34,300 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property - for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on Twitter, Instagram, Facebook, YouTube or LinkedIn.

Posting End Date: Applications will be accepted through 11:59 PM CDT on 04/09/2024. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: $50,000- $60,000 annualized, commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, exempt.

Required Application Materials:

• Resume is required.
• Cover letter is preferred.

Essential Functions

To provide executive-level administrative support for the Dean of College.

Core Responsibilities

• Responsible for a variety of administrative services in support of the Dean.
• Provides organization and oversight of special projects; management of the Dean's schedule and calendar; coordination of communication from and to the Dean's office.
• Collaborates with the Dean to draft, edit, and review research proposals, activity status reports on grants, manuscripts, and other reports related to individual scientific endeavors.
• Handles, reviews, and prioritizes for action on all correspondence; makes travel arrangements; monitors and maintains schedules; and performs related administrative activities to assure full executive-level service.
• Coordinates and conducts follow-ups on the Dean's administrative activities and projects to ensure deadlines are met ahead of schedule and deliverables meet or exceed quality standards.
• Assists in maintaining the Dean's editorial duties to include: formatting changes to scientific texts and resubmitting for final reviews and approvals; preparing peer review journal submissions for editorial examination.
• Monitors and directs internal and external phone calls.
• Maintains the Dean's filing system.
• Promotes an environment of safety and protection by immediately reporting unsafe situations, spills, and accidents; following University safety plans/procedures/protocols; and participating in appropriate safety training.
• Performs other duties as assigned.

Required Qualifications

• Bachelor's degree from an accredited institution.
• Five (5) years of professional administrative experience.
• Additional experience or education may substitute for education or experience on a one-for-one basis.
• Ability to work independently and handle various tasks.
• Proven track record of excellent organizational and interpersonal skills.
• Excellent communication and writing skills.
• Capable of coordinating complex projects.
• Demonstrated ability to work well with others in a fast-paced environment.

Additional Information

• UTSA is a tobacco-free campus.
• This is a security-sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Working Conditions

Working Environment:

• Office environment.
• Requires use of personal computing equipment, telephone, multi-functioning printer, and calculator.
• Ability to travel to and from meetings, training sessions, or other business-related events.
• Occasional after-hours and weekend work or overtime may be required.

Physical Demands:

• Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.
• Exerts up to 10 lbs. of force occasionally.

This position will be primarily located on campus. Travel and parking expenses are the employee's responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.