Project Support Specialist

• Serves as key contact for Associate Vice President, interacting with individuals from all organizational levels and campuses of the University, donors, alumni, major businesses and others in a professional and congenial manner.
• Provides advanced and proactive administrative support in managing the Senior Associate Vice President's projects, calendar, committees, events, travels, and other activities; preparing agendas, correspondence, presentations, meeting materials, preparation, and final production of reports; taking, preparing and disseminating meeting minutes and following up on relevant action items ensuring utmost quality and efficiency.
• Provides high-level project support to members of the Associate Vice Presidents team by performing a variety of activities to support high quality and timely completion of projects, including:
  • Coordinates activities and deadlines and provides proactive research, support and communications for meetings, events and projects.
  • Regularly and proactively communicates the status of ongoing projects with the Associate Vice President.
  • Assists with the collection and compilation of data and fundraising analysis as needed.

• Provides administrative support for the Office of Estate and Gift Planning.
• Provides Associate Vice President with processing appropriate payment of charges, verifying expenses, monitoring Pro-card activity and timely submissions of expense payment requests.
• Performs other related duties as assigned.

• Bachelor's Degree (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post-high school education coursework).
• Five (5) years of work experience providing senior-level administrative support and/or management experience.

• In-depth knowledge of administrative support functions and office management principles and procedures.
• Impeccable follow-through, attention to detail, and commitment to accuracy and high quality work products.
• Excellent communication, and ability to listen to others, clearly articulate ideas in oral and written form, accurately prepare written business correspondence that is coherent, grammatically correct, effective and professional.
• Excellent customer service, with strong interpersonal skills and the ability to exercise diplomacy and deal effectively with people in a variety of circumstances in a calm, precise way.
• Intermediate to advanced skills in MS Office suite, adept at conducting Internet research into project-related issues.
• Knowledge of project coordination and ability to coordinate multiple projects simultaneously, proactively carries out project support functions, manages time effectively, and has ability to be proactive to anticipate, plan for and communicate needs of the unit.
• Strong ability to perform duties using highest level of confidentiality and respect for others.
• Positive can-do attitude and problem-solver with the ability to manage one's own time and stress.
• Strong ability to work independently as well as in a team environment.
• Experience with Banner database.
• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.

University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.