Associate Registrar - Curriculum and Graduation

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Since 1906, UWG has been home to those who are eager to take their own path, learn, and grow. With more than 13,400 students and 85 programs, we've come a long way since then. Today, we're a regional powerhouse with locations in Carrollton, Douglasville, and Newnan, Georgia, making a difference in the lives of our students, our neighbors, and the world. The one thing that's never changed: Amazing things happen when you Go West.

Becoming UWG
Becoming is about what we grow to be. UWG is positioning for Success in the 21st Century, introducing Strategic Priorities to help shape a comprehensive blueprint for our university. Relevance, Competitiveness and Placemaking serve as the pillars for the future of the institution. Learn more at https://www.westga.edu/becominguwg/index.php.

UWG Commitment Statement
Dedicating ourselves to the curation of a first-choice university.

Reporting to the University Registrar, the Associate Registrar serves as a key leader in the Office of the Registrar, with accountability for Curriculum and Graduation. The position manages and maintains computer software logic programs that support Degree Works, the University’s advising/degree audit tool; manages program curriculum updates to ensure accuracy and alignment with USG and UWG policies and procedures. The position also supervises the Registrar’s Office Graduation Team who has overall responsibility for degree auditing, major/minor changes, awarding of degrees, issuing diplomas, graduation participation, graduation web page and the graduation fair. The position is also a member of the Commencement Committee.

Degree Works

• Uses Scribe programming language to update Degree Works, the University’s degree audit system. Makes decisions on appropriate methods to track degree requirements, adding course attributes where needed
• Liaisons with administrators, functional and technical users to compile and program university degree requirements into the Degree Works software
• Serves as functional lead on development, implementation, and testing Degree Works and its components: Composer, Transit and Controller
• Administers access roles to faculty and staff for the Degree Works

Curriculum Management

• Oversees the academic curriculum program change update process
• Reviews and approves all Curriculog new and revised academic program requests for accuracy and feasibility
• Enters new programs/adjustments into the Degree Works software timely
• Serves as a resource for deans and department chairs on curriculum processes, working with them to coordinate program updates
• Monitors the USG’s Degrees and Majors Authorized (DMA) website for approved degree updates. Applies the approved degrees, majors, and certificates to the Degree Works software
• Interprets and implements academic policies, making recommendations to the registrar, academic affairs and appropriate dean/associate dean
• Attends senate graduate and undergraduate program committee meetings in the absence of the Registrar

Training/Documentation

• Provides Degree Works training for university faculty and staff
• Create and maintain user documentation for DegreeWorks including Transit, Controller and Composer

Graduation/Commencement

• Oversees exceptions to degree, general education, major, minor and certificate requirements
• Represents the Office of the Registrar on the University Commencement Committee
• Assumes proxy responsibility of the department in the absence of the Registrar and Senior Associate Registrar
• Works with Assistant Registrar-Graduation to plan and implement graduation-related activities to include the registrar website and working at each Commencement ceremony

Educational Requirements

• Bachelors degree

Required Experience

• 2-3 years of higher education experience at the Assistant Registrar or equivalent level
• 1 year of supervisory experience
• 1 year experience working with a complex student information system.

Preferred Educational Qualifications

• Masters degree

Preferred Experience

• Experience working directly programing Degree Works (SCRIBE, COMPOSER, TRANSIT, CONTROLLER)
• 2 years of supervisory experience and experience working with Curriculog or another curriculum software

$58,000 (Yearly)

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia, as determined by the University of West Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

It is the policy of the University of West Georgia to follow federal law in regards to affirmative action and equal opportunity. The University of West Georgia.s affirmative action program and related policies are developed in compliance with Executive Orders 11246 and 11375, as amended; Title VII of the Civil Rights Act of 1964; the Rehabilitation Act of 1973 (Sections 503 & 504) and the Americans with Disabilities Act of 1990 (Title II) and their implementing regulations; the Age Discrimination in Employment Act of 1967; and the Vietnam Era Veterans Readjustment Assistance Act of 1974, as it amends 38 U.S.C. 4212.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, codified at 20 USC 1092 (f) as a part of the Higher Education Act of 1965, is a federal law that requires colleges and universities to disclose certain timely and annual information about campus crime and security policies.

It is always the policy of the University of West Georgia Police Department to provide to the public an annual campus security report and comply with the federal law known as the Clery Act.

Please be advised that should you be recommended for a position, the University System of Georgia Board of Regents policy requires the completion of a background check as a prior condition of employment.