Law School Event Planning Assistant

University of Wisconsin–Madison
Madison, WI Full Time
POSTED ON 5/18/2024

Job Summary:

The University of Wisconsin Law School seeks a conscientious, diligent, amiable and detail-oriented candidate to serve in this role that will support student, alumni, and faculty events. This position will serve as the administrative support and coordinate a variety of events that support the vision and mission of UW Law School. This position will provide support for events held by a number of departments including External Affairs, Admissions, and the Dean's Office. This position will be under the highly motivated and supportive External Affairs Department and will work closely with the events team within the External Affairs Department to successfully implement a large portfolio of events. This role will provide logistical, budget, communication, and administrative support for several small and large annual events that highlight a number of different strategic interests.

Duties as the Faculty Events Manager will include:

1. Performs on-site event set-up and clean up and may perform basic custodial duties.
2. Greets customers/guests, assists with registration, answers questions, and provides routine information, prepares name badges and other related event materials, referring more complicates issues to appropriate entities.
3. Assists with scheduling logistics and securing resources for vendor services.
4. Gathers, maintains, and later distributes accurate event data and records.
5. Assists with the creation of promotional materials and resources for events.
6. Guides and trains student workers
7. Develops, writes, and edits online communications, webpages, and emails.
8. Manages the inventory of merchandise, consults with the Event Associate Director about new items, order more inventory when necessary, work with vendors and manage online store.
9. Assists with other duties deemed necessary to the day-to-day operation for External Affairs, including income and expense reports, research, data collection and other duties.
10. Management of logistics and support of Law School External Affairs events and meetings.

Responsibilities:

Assists with event planning, set-up, execution, and documentation to ensure events meet customer needs.
  • 20% Performs on-site event set-up and clean up and may perform basic custodial duties
  • 15% Greets customers/guests, assists with registration, answers questions, and provides routine information, referring more complicates issues to appropriate entities
  • 30% Assists with scheduling logistics and securing resources for vendor services
  • 15% Gathers, enters, and maintains accurate event data and records
  • 10% Assists with the creation of promotional materials and resources for events
  • 10% Guides and trains student workers

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
H.S. Diploma

Qualifications:

Required:
Exceptional organizational skills and attention to detail.
Administrative or customer service experience in a fast-paced environment with competing demands.
Demonstrated written and verbal communications skills for diverse audiences.
Strong computer skills, including Microsoft Office applications and ability to learn other software applications.

Preferred:
Experience in events and/or event planning.
Experience in a higher education setting.

Work Schedule:

Office hours are usually 7:45am - 4:30pm, Monday - Friday with a 45 minute lunch break. Schedule is somewhat flexible, and minimal night or weekend hours may be needed depending on specific events (i.e. homecoming, graduation, etc.)

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $17.00 HOURLY
Depending on Qualifications

Additional Information:

This vacancy is being announced simultaneously with the Law School Event Manager job number 297715; please note that only one vacancy exists. Having two job postings allows the Law School to consider candidates with different credentials for this position. Please review job number 297715 and apply for one or both positions in which you qualify.

How to Apply:

Applicants must apply through the Jobs at UW website (www.jobs.wisc.edu) by submitting a cover letter and resume by the consideration date.

Contact:

Kelly Hallmark
kelly.hallmark@wisc.edu
608-262-3138
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.



Official Title:

Event Planning Assistant(DS026)

Department(s):

A45-LAW SCHOOL/LAW-EXTERNAL AFFAIRS

Employment Class:

University Staff-Ongoing

Job Number:

297719-CP

 

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Salary.com Estimation for Law School Event Planning Assistant in Madison, WI
$52,314 to $69,049
If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution. Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right. Surveys & Data Sets

Sign up to receive alerts about other jobs that are on the Law School Event Planning Assistant career path.

Click the checkbox next to the jobs that you are interested in.

Income Estimation: 
$67,271 - $87,018
Income Estimation: 
$82,863 - $104,809
Income Estimation: 
$85,633 - $111,248
Income Estimation: 
$49,072 - $72,181
Income Estimation: 
$38,951 - $53,183
Income Estimation: 
$106,760 - $138,130
Income Estimation: 
$85,633 - $111,248
Income Estimation: 
$49,072 - $72,181

Sign up to receive alerts about other jobs with skills like those required for the Law School Event Planning Assistant.

Click the checkbox next to the jobs that you are interested in.

  • Clinical Data Analysis Skill

    • Income Estimation: $60,351 - $85,602
    • Income Estimation: $63,587 - $111,383
  • Clinical Research Skill

    • Income Estimation: $68,488 - $90,466
    • Income Estimation: $83,673 - $104,074
View Core, Job Family, and Industry Job Skills and Competency Data for more than 15,000 Job Titles Skills Library

Job openings at University of Wisconsin–Madison

University of Wisconsin–Madison
Hired Organization Address Madison, WI Full Time
Job Summary: The University of Wisconsin-Madison invites applications and nominations for the position of Dean of its Sc...
University of Wisconsin–Madison
Hired Organization Address Madison, WI Full Time
Job Summary: The University of Wisconsin-Madison Department of Pathology and Laboratory Medicine is recruiting for an ac...
University of Wisconsin–Madison
Hired Organization Address Madison, WI Full Time
Job Summary: The Wisconsin School of Business seeks a full-time, nine-month, tenure track appointment to begin August 19...
University of Wisconsin–Madison
Hired Organization Address Madison, WI Full Time
Job Summary: The Department of Neurology at the University of Wisconsin-Madison School of Medicine and Public Health is ...

Not the job you're looking for? Here are some other Law School Event Planning Assistant jobs in the Madison, WI area that may be a better fit.

Event Manager - Law School

University of Wisconsin–Madison, Madison, WI

Phone Receptionist

Krause Estate Planning & Elder Law Center, Oregon, WI