What are the responsibilities and job description for the Facilities Manager position at UOVO?
Facilities Manager
Department: Facilities
Employment Type: Full Time
Location: San Francisco, CA
Reporting To: VP of Facilities
Compensation: $90,000.00 - $105,000.00 / hour
Description
ABOUT UOVO
Are you ready to embark on a journey where your passion for art, fashion, culture, and excellence converge? Welcome to UOVO—the epitome of sophistication in storage, management, and logistics of valuable art, fashion, and wine. We invite all voices, experiences, and talents to join us and become part of an unparalleled journey where your career aspirations align with the remarkable. With state-of-the-art facilities across the country, we work towards exceeding expectations, for both our clients and employees alike.
At UOVO, we are more than logistics; we are architects of bespoke solutions and curators of extraordinary experiences. From climate-controlled storage to private viewing galleries, industry-leading technology to a full suite of services, UOVO crafts tailored solutions that go beyond preservation—they elevate.
As part of the UOVO team you will work alongside industry professionals who share a passion for art, fashion, and logistics in a collaborative environment where your expertise contributes to the best-in-class employment and client experience UOVO provides!
UOVO seeks a Facilities Manager to join its dynamic and growing team. The Facilities Manager is responsible for overall facility operations, facilities budgets, capital planning, and projects in conjunction with the General Manager and Facilities Vice President.
The ideal candidate will have 5 years of general facility management experience, experience working in maintenance of warehouses/industrial facilities, and managing climate controlled space. The position requires strong technical knowledge as well as an understanding of workplace safety. The primary location for this role is UOVO’s South San Francisco facility with regular travel to UOVO’s Livermore, CA facility as well.
Core Responsibilities
- Maintenance management of mechanical equipment, fire suppression systems, security systems, overhead doors, HVAC equipment, pumps, water filtration systems, dock equipment, electrical systems, and office space
- Project management for small facilities projects, project coordination and supervision for larger facilities renovation projects in support of a construction team, including scheduling and reporting, project execution, punchlisting, and commissioning activities
- Respond immediately to any equipment or facility-related incidents, acting as primary point of contact for all facilities related emergencies
- Manage access control systems, security camera systems, and fire detection systems; maintain call lists and escalation procedures.
- Monitor Building Management Systems (BMS/BAS), develop and provide performance reports
- Conduct regular fire/life safety drills for existing staff in South San Francisco and Livermore.
- Manage utility service providers, maintenance contractors, and cleaning contractors
- Procurement activities related to facilities services and materials
- Provide skilled supervision to troubleshooting and repairs for various equipment
- Support client requests and manage employee satisfaction and well-being through the provision of a healthy and suitable workplace
- Communicate with local and remote team members on all facilities activities and issues
- Develop operating budgets and capital plans, manage facilities and projects to those budgets
- Assist with procuring estimates and proposals from various third parties
- Monitor and track attic stock and materials required to service the building effectively
- Support all facility-related requests for internal and external events that take place on site
- Schedule and assist any and all inspections related to the facility
- Escort facilities vendors and contractors working within Uovo’s facilities
- Manage facility to code compliance with local, state and federal requirements
- General maintenance of Hvac and plumbing equipment as well as troubleshooting and repairs for various equipment
- Ensure operation of mechanical equipment by completing preventative maintenance requirements; following operations manuals, manufacturer's instructions and troubleshooting malfunctions
- General low voltage electrical repair and install work; installing outlets, rewiring or installing light fixtures
- Drywall and spackle install and repair
- In conjunction with the Facilities Manager assess extraordinary maintenance required for the property i.e. replacing guttering, parking lot repairs, repairing outside lighting, perimeter fence, landscaping, carpets, painting in staff/client common areas,
- Maintaining attic stock to determine inventory level of cleaning supplies and spare parts for mechanical equipment
- Ordering maintenance materials, supplies and products for the facility as needed in conjunction with Manager approval
- Communicate with the wider business regarding any facilities related work scheduled to take place that may impede operations.
- Ability to attend weekly meetings and contribute via a written weekly agenda
- Perform daily walk throughs of the facility to check mechanical, switch gear, fire pump rooms, roof drains, general building conditions and report back any issues found
- General maintenance around the facility including but not limited to cleaning carpets, painting and patchwork, clearing roof drains, landscaping, salting the perimeter of the building and shoveling snow during the winter months
- Escorting vendors as needed throughout the building to perform various jobs or to complete special projects such as racking and room build outs for clients
- Maintains safe and clean working environment by complying with procedures, rules and regulations
- Contributes to team effort by accomplishing various projects around the facility alongside the Maintenance Engineer
- Other projects as assigned by Manager
Qualifications & Skills
- Team player, active problem solver, able to work in a dynamic environment with high level of accountability
- Excellent written and verbal communication skills with the ability to provide clear and concise details regarding building issues
- The ability to multitask in a fast-paced environment while ensuring the utmost attention to detail
- Innate ability to make quick sound decisions
- Must be team oriented with the ability to work across various departments
- Occasional nights and weekends are required; a flexible schedule is preferable
- On call availability for emergency response
- HVAC, Journeyman, or PE license/certification are preferred.
- Must have a valid driver's license and/or reliable transportation
- Ability to push and pull 150 pounds on a dolly or cart, as well as 50 pounds without mechanical aid
- Ability to carry 40 pounds of varying size and shape up to a distance of 90 feet
- Ability to stand walk, squat, bend, kneel, crouch, twist, and reach overhead
- Ability to be exposed to outside weather conditions, including heat, cold rain, and snow
- Familiarity with the use of hand trucks, pallet jacks, jbars, dollies, and other necessary warehouse equipment
This in-person position requires an on-site presence at UOVO’s San Francisco facility five days a week with occasions for evening or weekend work related to project activities or emergency response.
Compensation & Benefits
UOVO offers competitive compensation, commensurate with experience.
UOVO offers a robust suite of benefits including:
- 100% employer-covered medical plan option for Employees as well as multiple Medical, Dental, and Vision plans options.
- 2 weeks annual paid vacation, with bi-annual increased vacation awards throughout the first 5 years of service
- 10 paid holidays plus one additional floating holiday
- Company Sponsored Parental Leave policy
- Company-Sponsored Paid Sick Leave
- 100% 401k Employer match up to 3% of employee contributions.
- Flexible Savings Account, Commuter Benefits, and Childcare Benefits
- Company-sponsored Life Insurance and Long Term Disability Benefits
- Monthly Team Lunches and Birthday celebrations
- Employee Recognition Program ( the “Eggcellence Awards”)
Salary : $90,000 - $105,000
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