Property Manager - Indianapolis, IN

Description

POSITION: Property Manager

REPORTS TO: Regional Property Management

SUMMARY JOB DESCRIPTION:

The Property Manager is totally accountable for all property operations. The duty of the Property Manager is to effectively manage properties at UPholdings in accordance with the management agreement and regulatory agreement governing the project. The Property manager is responsible for all collections and annual budgeting, managing, and coordinating staff duties and responsibilities, and generate site operations and activity reports. The Property Manager is responsible for coordinating tenant relations and community activities both internally and within the larger community. The manager is tasked with maximizing available resources to accomplish property objectives as set forth by the Property Owner.

KEY DUTIES AND RESPONSIBILITIES:

· Conduct all business in accordance with the UPA, LLC policies and procedures, Fair Housing, Americans with Disabilities Act and all other laws pertaining to apartments.

· Implement Blended Management systems by collaborating with and maintaining ongoing communications with the Service Coordinator and Service Providers onsite.

· Provide written reports documenting meetings/communications with services to include but are not limited to site activities, systems in place to encourage tenant lease compliance and foster resident responsibility.

· Implement scheduled meetings with the Service Contractors regarding tenant lease compliance, work request and inspections, and compliance with their service plan.

· Manage additional site staff including maintenance-janitor, community builder, etc.

· Host and coordinate tenant meeting and activities to foster an environment of community; attends community meetings and trainings to assist in creating a healthy community for PSH tenants.

· Under supervision of the Regional Supervisor or Director, the Property Manager will draft annual budgets for each upcoming calendar year and be responsible for staying within the established budget guidelines throughout the year.

· Review Age Receivables and work with tenants and services to reduce them. Ensure the tenant ledgers are updated and all adjustments are submitted monthly.

· Ensure property remains fully occupied and that vacancies are filled in a timely manner, including engaging rental assistance administrators and referral sources required for unit mix compliance.

· Work with Compliance Manager to ensure tenant files remain in compliance with governing documents. Insure annual recerts are conducted timely.

· Prepare for annual inspections and coordinate with maintenance/services to ensure units pass inspections with oversight and funding agencies.

· Coordinate with maintenance and make-ready all units after move-out, and monitor all onsite maintenance activities.

· Ensure that all rents are collected when due and posted in a timely manner. Make sure that all bank deposits are made immediately and are reported in Skyline on a daily basis.

· Ensure delinquency notices are administered monthly and upon the expiration date on the notice, the delinquent tenants are submitted to the Attorney for eviction.

· Report all liability and property incidents to the Corporate Office immediately. Ensure that all workers compensation claims are reported and proper paperwork is completed.

· Performs any additional duties as assigned by the Regional Supervisor and Director.

Requirements

 REQUIRED SKILLS &ABILITIES: Strong writing skills, Processing/On-Site Rental System/Spreadsheet(Must be proficient with a calculator)

MINIMUM QUALIFICATIONS: Accredited Resident Manager or Resident Housing Manager designations preferred or a bachelor’s degree in Social Work, with a mandatory minimum of 3 years of experience in the management of site operations. Must be certified in; Tax Credits, Certified Occupancy Specialist, or preferred Blended Occupancy Specialist.

WORK HOURS: 40 hours per week. Must be available on weekends for meetings, staffing needs and emergencies.

TRAVEL REQUIREMENTS: Frequent need (30% to 35% of the time) to utilize personal transportation to inspect apartment property and surrounding neighborhood, make trips to the bank and also attend meeting at the office of the Regional Manager or Corporate office.

Job Type: Full-time
Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• On call