What are the responsibilities and job description for the Executive Assistant position at URBAN LAND INSTITUTE?
ORGANIZATION SUMMARY:
The Urban Land Institute (ULI) is a 501(c)(3) nonprofit research and education organization supported by its members. Founded in 1936, the Institute has more than 48,000 members worldwide representing the entire spectrum of land use and real estate development disciplines, working in private enterprise and public service. As the preeminent, multidisciplinary real estate forum, ULI facilitates the open exchange of ideas, information, and experience among local, regional, national, and international industry leaders and policy makers dedicated to creating better places. The mission of ULI is to shape the future of the built environment for transformative impact in communities worldwide.
POSITION SUMMARY:
The Executive Assistant provides support to ULI’s Chief Marketing Officer (CMO) and Chief People Officer (CPO). They provide pragmatic assistance with day-to-day administration, scheduling, communications and coordinating activities that deliver departmental plans and projects.
This is a hybrid role based in Washington, DC, with an expectation for the incumbent to work in the office 2-3 times a week. The successful candidate will have the flexibility to collaborate both in-person and remotely, fostering a dynamic and inclusive work environment.
SPECIFIC RESPONSIBILITIES:
- Manage calendars and scheduling for the CMO and CPO.
- Arrange and support meetings, calls, committees, and other events.
- Coordinate with relevant parties to deliver smooth meeting and event logistics e.g., caterers, IT, Facilities.
- Produce presentations, reports, emails and other forms of communication, in support of team projects and plans.
- Coordinate follow ups and reminders, on behalf of CMO and CPO.
- Manage all travel plans, expenses and other day-to-day administrative tasks.
- Follow up with stakeholders on progress and deliverables to ensure project and strategic plans stay on track.
- Conduct research to support projects, reports and proposals.
- Act as ‘face’ of ULI to visitors and callers.
- Capture minutes and actions from meetings and follow up with action owners to ensure timely completion.
QUALIFICATIONS:
- Minimum four years of PA/EA experience, supporting busy senior executive roles.
- Strong experience in drafting and producing communications, presentations and reports.
- Project management experience is advantageous, although not necessary.
- Event management experience is advantageous, although not necessary.
EDUCATION:
- Bachelor’s degree or relevant experience.
APPLICATION INSTRUCTIONS:
ULI has a robust benefits package that includes health, dental, and life insurance; vacation leave; and a retirement plan. Compensation is commensurate with experience. To apply, please submit a résumé and a letter of interest.
ULI is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, alienage or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence or sexual violence, or any other status protected by applicable law.
EOE/m/f/d/v. No relocation reimbursement is offered at this time.
