OFFICE AUTOMATION CLERK

Duties

Performs primarily substantive clerical work in support of technical administrative management and/or operational requirements Youth Program/School Age Program. Receives and refers telephone calls and visitors, provides information or refers to supervisor. . Establishes, updates and maintains office records of various types that may be needed or will assist in the efficient operation of the office. Typical duties include maintaining records; receiving, screening, reviewing, and verifying documents; searching for and compiling information and data; providing a central source of information; preparing and/or verifying the validity of documents, etc. Performs other related duties as assigned. Serves as primary point of contact (POC) for enrollment, monitoring the on-line waiting list through the Military Child Care (MCC) website, and submitting CACFP documents in the updated electronic systems. Uses multiple office automation software to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and revising existing databases or spreadsheets. Provides information about the organization, functions, activities, and personnel. Maintains front desk registry sheets for all visiting Child and Youth Program's patrons and visitors. Refers visitors to the proper person or room. May serve as POC for programs such as Give Parents a Break and Respite care in absence of Child and Youth Programs Director. May assist with breaks during periods of staff shortfalls due to leave and unforeseen absences. Accepts application for Department of Defense Child Care Fees, Air Force Youth Flight Program Patron Registration and Youth Flight Medication Permission from Enrolls and registers children for participation in the program. Assists parents in completing enrollment forms. Maintains a waiting list and notifies applicant when a vacancy occurs. Greets patrons and helps children make transition to assigned youth activity group. Remains alert to detect early signs of distress, abnormal behavior, or suspected illness or diseases in children. Collects fees, posts patron's account, and follows up on past due accounts. Safeguards cash receipts and prepare daily activity reports. Assists with ordering and distributing supplies, arranging meetings and/or appointments. As required, opens and closes facility. Operates word processor to update records and prepare reports. All other duties as assigned.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12284284

Requirements

Conditions of Employment

• This position requires the incumbent to complete a background investigation with favorable results.
• This position requires the completion of a pre-employment Physical Examination and one every three years thereafter to ensure the continued, required level of physical health and ability or fitness to perform the duties of the position.
• This position requires regular contact with children under the age of 18 and a favorable fitness determination to do so.
• This position requires the incumbent to obtain and maintain current record of immunization.

How You Will Be Evaluated

• Benefits

  Review our benefits

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:
  

  • Resume

  
  
  Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
  
  Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:
  
  

  • Cover Letter
  • DD-214/ Statement of Service
  • Diploma/ GED
  • Disability Letter (VA)
  • License
  • Other (1)
  • Other (2)
  • PCS Orders
  • Professional Certification
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-50/ Notification of Personnel Action
  • Transcript

  
  
  As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
  
  NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

• How to Apply

  To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
  
  The complete application package must be submitted by 11:59 PM (EST) on 01/24/2024 to receive consideration.
  
  To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.
  
  Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  
  After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  
  You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account and designate the document type when submitting your application. Failure to complete this portion will result in an incomplete application package and you will not be further considered for this vacancy.
  
  It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
  
  Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant
  
  To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

  
  

  Agency contact information

  Keesler NAF HR Office

  Email

  81FSS.FSMH.ORG@us.af.mil

  Address

  Keesler Child and Youth Services Flight
  81 FSS/FSMH, 500 Fisher St, Bldg 0701, Room 211
  Keesler AFB, MS 39534-2223
  US

  Next steps

  If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
  

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.