Administrative Professional

Perform administrative tasks in support of a work group/s working from standard and special office procedures.

Perform office management functions for a direct manager or workgroup/s as well as perform duties for a specific workgroup such as document control or records management. Work from standard and special office procedures, administrative training, and job knowledge where management direction is readilyavailable.

Duties may include:

• Perform administrative functions such as: general or specialized typing/indexing, sort, file, check, correct or stamp a wide variety of classified or unclassified documents
• Create documents utilizing Microsoft Office products, such as Excel, Word, and PowerPoint
• Train and be proficient in a variety of applications pertinent to Savannah River operations
• Operate computer to research, input, change data and manipulate software to achieve desired results
• Produce and type a variety of correspondences, receive, open, sort and distribute mail and information to proper person, place, or file
• Establish and maintain files and logs and prepare reports and statistics
• Answer, screen, route, redirect and make local/long distance and international calls as requested to include answering basic inquiries
• Maintain managers or group's calendars and make travel arrangements
• Compile and prepare a variety of activity reports and correspondence of a confidential and/or classified nature (e.g., personnel, wage and salary, budget, expense data)
• Assist less experienced employees and advise on appropriate procedures and standards
• Use various software applications and operate or use equipment such as computer, fax machines, various media readers, copiers, scanners/printers (large and small formats), telephone equipment, and other related office and reproduction equipment as well as supplies
• Receive, greet, escort, extend hospitality, and/or direct visitors and inquiries
• Establish and maintain good working relations with both internal and external contacts/customers Assignments with the primary responsibility of reproduction tasks must:
• Have the ability to setup, adjust and operate variety of reproduction and finishing equipment fromsimple copiers to high-speed duplex equipment, large and small format scanners, and printers, to demand publishing systems.
• Physically be able to lift and load large bulk rolls of paper.
• Operate binding and finishing machines, aperture card, roll film, fiche, and radiograph converterequipment to digitize various types of film as well as finishing equipment such as folder, hole punch, shredder, string machine, cutter, sealer, large format, laminator, and poster roller.
• Check work and processes to maintain quality and production standards.
• Order and maintain supply stock.
• Evaluate jobs and workloads to determine most productive solution.
• Work from standard and special procedures, reproduction orders, according to work schedule and supervisory direction.
• Utilize Preflight electronic files for subcontract and in-house reproduction.