Administrative assistant

Job Title : Administrative Assistant III

Location : Arden Hills / St. Paul, MN, 55112

Duration : 05 months

Description :

Primary focus is providing complex administrative support for individuals and / or department. Works under limited supervision with general instructions given on new assignments.

Responsibilities :

• Performs general administrative duties that may include photocopying, coordinating meetings / appointments, typing, faxing, ordering / maintaining supplies, arranging travel, preparing and / or sorting mail.
• Serves as a point of contact for customers. Contacts are frequent within and outside own organization and involve obtaining or providing information on matters of moderate importance to the organization and may be of a sensitive nature.
• Answers complex functional questions that may require additional research and follow-up.
• Viewed as key functional resource.
• Anticipates and coordinates projects / assignments, organizes own schedules, and that of others, to meet deadlines. May gather and prepare data (using excel and PowerPoint) in preparation of upcoming projects;

identifies future needs to complete projects.

• Makes decisions using independent judgment under only general guidelines.
• Translates thoughts into documents (letters / memos / presentations, etc.) using existing material; ensures document is logical and complete as well as accurate in grammar and spelling;

makes suggestions for improvements in existing communications.

Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner;

provides guidance to peers as necessary regarding proprietary information.

Confidential information typically consists of company / division sensitive information (i.e. new product technology)

Quality Systems Duties and Responsibilities :

Build Quality into all aspects of their work by maintaining compliance to all quality requirements.

Qualifications :

• Must have recent experience working with Leadership.
• Must be knowledgeable with Microsoft Office - Excel, Power Point, Outlook, Teams.
• Must be very detailed, and able to multi-task.
• Must be able to work in a fast-paced environment.
• Must have experience with Concur, or similar travel platform

Preferred :

• Someone comfortable working with sales individuals.
• Medical Device company
• Project management experience

Last updated : 2024-05-30