Administrative Assistant

Job Title: ​Administrative Assistant IV​

Location: ​North Chicago, Illinois, 60085​

Duration: ​7​ months contract

Job Description:

• ​​Supporting a team of 8 within the Legal Team. 7 years' high level admin assistant experience required​

Responsibilities:

• ​​Provides general administrative support. May provide back-up support to higher-level management, as needed.
• ​Responsible for compliance with applicable Corporate and Divisional policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Answering phones; Calendar management, proactively solving conflicts; Assisting with RIMS (Records Information Management System) and document management system.
• ​Interacts with high-level executives and handles confidential or business-sensitive information.
• ​May include some support for tracking budget expenditures.
• ​Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel and Expense website and employee performance management systems (as applicable). Scheduling travel and processing expense reports;
• ​Coordinates new employee office set-ups and onboarding. May train/coordinate work for new administrative assistants.
• ​Responsible for all administrative functions for Intellectual Property & Strategy and Clinical R&D Team.​

Experience:

• ​​ 7 years' high level admin assistant experience required ​

Skills:

• ​​Must have intermediate-to-advanced knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus and understanding of business processes and requirements.​

Education:

• ​​Some college preferred.
• ​Some leadership or supervisory experience desired.
• ​Experience working in pharmaceutical company or CRO strongly preferred.
• ​7 years previous admin experience supporting executives.
• ​Must have intermediate-to-advanced knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus and understanding of business processes.​

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

Job Types: Full-time, Contract

Schedule:

• 8 hour shift

Ability to commute/relocate:

• North Chicago, IL: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

Salary : $53,600 - $67,900