What are the responsibilities and job description for the Legal administrator position at US Tech Solutions?
Duration : 3 Months Contract
Work Schedule : Hybrid role; In-Office days Mon. - Thurs.
Job Description :
Managing and assisting with Internal and External Stakeholders Regarding Payment and Incoming Funds Processes
Approach all work with problem-solving mindset with an eye toward process optimization
Review and respond requests and questions in a timely manner from our centralized Legal eBilling email
Prioritize and promptly address day-to-day issues and inquiries as they arise
Research and act on findings related to the payment processes, for example :
Research account coding to support the financial allocation process
Research and resolve invoices stuck in review or payment process
Partner with International AP partners to research and correct errors
Communicate with outside counsel in a collaborative style to manage non-compliance with Billing Guidelines, drive and deliver a win-win outcome when the situation arises
Manage process system workflow that interfaces with Middleware and SAP, accounting system, to route invoices to accounts payable, including audit, troubleshooting, and clearing errors to facilitate invoice payment
Responsibilities :
Perform first-level invoice review to ensure compliance with Legal’s Outside Counsel Billing Guidelines and Accounts Payable Standards
Approve, adjust, or reject invoices according to Guidelines
Provide guidance to attorneys on methods for handling non-compliance by outside counsel
Monitor invoices for new timekeepers, rate increases, and discounts
Address invoice audit flags related to Billing Guidelines
Post manual third-party invoices
Process incoming and outgoing cash funds related to Legal, such as settlements or recoveries
Review and audit all new matters to ensure accuracy for financial coding, approval route, special reporting, and general compliance with requirements Administer eBilling system (Thomson Reuters Legal Tracker fka Serengeti), Middleware, and accounting system (SAP)
Collaborate on special projects, as defined by Legal Billing Manager or Legal Operations Manager, which may include preparing ad-hoc reports, system data clean-up, and process updates
Maintain master data in systems (Legal Tracker and SAP)
Revise law firms' data when mergers, name changes, and banking information
Update approval routes related to reorganization
Manage system configure regional and other AP contacts
Create and deactivate user accounts in Legal Tracker
Research new system features and impacts to assist in the development of a rollout plan for end-users
Lead monthly training sessions and develop training materials for new hires as needed
Provide information to new users in respect of log-in, navigation, invoice approval process (alerts, workflow, approval, and rejection procedures), and provide information to Legal Tracker’s online tutorials.
Experience :
Able to communicate clearly and effectively to a diverse array of audiences, including senior executives
Ability to prioritize and multitask while meeting tight deadlines
Ability to coordinate and liaise with multiple departments using strong project management and sound judgment skills
Passionate about transforming business operations using technology with complimentary processes and creating a culture of continuous improvement
Knowledgeable about Legal concepts and processes
Curious about data and the ability to analyze programs effectively
Ability to prioritize large collection of projects and tasks, always keeping business value as the guiding principle
Extensive experience using Microsoft Office suite, specifically strong proficiency in Excel, Word, and PowerPoint
Collaborative personality and a team player
Strong interpersonal and relationship building skills
Skills :
Will be researching issues and often triaging the group in-box.
Billing experience is important as is understanding the billing process. BUT a large part of the role is tracking down issues and determining where the problems lie.
The problems may be related to systems issues, vendors / firms that were deactivated, problems with international partners, etc.
Ultimately will be asked to assist in creating playbooks for document processing.
Legal invoicing experience is helpful and will ensure that invoices are in compliance with parameters.
Legal Tracker experience a plus.
Education : BA / BS preferred
BA / BS preferred
About US Tech Solutions :
To know more about US Tech Solutions, please visit www.ustechsolutions.com.
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Recruiter Details : Name : Mayur
Name : Mayur
Email : MayurJ@ustechsolutionsinc.com
Internal Id : 24-17402
Last updated : 2024-08-16
