Program Support Assistant (Nursing)

Duties

The Program Support Assistant assists with the administrative functions of the Nursing Recruitment Program by providing a broad and comprehensive scope of supportive clerical and administrative responsibilities. This candidate will assist to prepare NPSB Board actions for all new hires. He/she will then draft correspondence to the employee to notify them of Board Action results. This candidate will process preliminary documentation and accurately prepare new hire paperwork for the Recruitment team while maintaining and updating the Nursing Roster/Tracking System for Nursing personnel throughout the corporate Medical Center. He/she will also assist applicants by answering questions, receiving applications, scheduling interviews and other duties as needed within the Recruitment Department. The candidate will report to the Chief of Nursing Operations. Other duties include, but are not limited to, the following:

• Responsible for receipt and distribution of all mail and correspondence for the office ensuring items requiring follow up or actions are appropriately suspenced and presented for completion.
• Assist with scheduling and monitoring of purchasing/procurement transactions for the full range of standard items and services to meet the organization's needs.
• Serves as the liaison to schedule meeting, obtain conference rooms, arrange for, monitor, and secure equipment, teleconference lines, videoconference equipment, services, and products and copies as needed.
• Coordinate travel, makes travel arrangements, prepares travel estimates and maintains records of travel cost of staff members and other budget items.
• May serve as the primary timekeeper for the office and as the backup/alternate for services as designated.
• Monitor and control business papers, correspondence, and records, including the coordination of minutes, action items, and documents needed by the office.
• Assists with the administrative functions of the Nursing Recruitment Program by providing a broad and comprehensive scope of supportive clerical and administrative responsibilities.
• Assist to prepare NPSB Board actions for all new hires. He/she will then draft correspondence to the employee to notify them of Board Action results. This candidate will process preliminary documentation and accurately prepare new hire paperwork for the Recruitment team while maintaining and updating the Nursing Roster/Tracking System for Nursing personnel throughout the corporate Medical Center. He/she will also assist applicants by answering questions, receiving applications, scheduling interviews.
• Other duties assigned as needed within the Recruitment Department.

Requirements

Conditions of Employment

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  Documents Accepted:
  

  • Cover Letter
  • Resume
  • Separation Notice (RIF)

  
  Documents Required:
  

  • Resume

  
  Please review the above list(s) to ensure you have included all necessary documents required for your application.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.
  
  Veterans' Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.
  
  Applications are accepted online. Applying online will allow you to review and track the status of your application.

• How to Apply

  All applicants are encouraged to apply online.
  
  To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 02/12/2024 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12306764.
  
  1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
  
  2. Click Submit My Answers to submit your application package.
  
  NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
  
  To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

  Agency contact information

  Rebecca Bretzer

  Phone

  407-319-3059

  Email

  Rebecca.Bretzer@va.gov

  Address

  Orlando VA Medical Center
  13800 Veterans Way
  Orlando, FL 32827
  US

  Next steps

  After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

ALL US CITIZENS DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation.