Accounts Payable Clerk III Health System

Overview

USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community. USA Health is changing how medical care, education and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists and researchers provide the region's most advanced medicine at multiple facilities, campuses, clinics and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall wellbeing of our community.

Responsibilities

Balances all Accounts Payable activity for HCA; reconciles statements and works with large volume and high activity vendors to resolve differences; tracks unpaid invoices and supplies information to accountants for hospital accrual; follows-up in a timely manner with departments to request receiving documentation when invoice is pending receiving; reconciles monthly statements with invoices; checks invoices for price discrepancies and quantity errors; notifies Purchasing, Receiving, and/or ordering department of discrepancies noted; verifies that the direct deposit flag is appropriately set; maintains familiarity with state regulations for allowable transactions and performs review for allowability questions; verifies that all required approvals are in place before an item is entered for payment; researches and responds to inquiries about invoices from vendors and departments; reviews receiving data to facilitate completion of the matching process; reviews open voucher report and determines which need to be resolved; verifies the vendor address is set properly for the invoice; follows up actively with Purchasing and Materials Management personnel to resolve discrepancies; retrieves and files vendor folders in the accounts payable files; interacts frequently via computer terminal to the Material Management and Accounts Payable systems for information and research purposes; reviews status reports for paid and/or unpaid items and follows up on uncompleted items on a timely basis; enters Banner transactions and backs up cash receiving/deposit process; communicates and uses appropriate customer relation skills with physicians, patients, families, healthcare team, vendors, sales representatives, and staff in-person and via telephone and written communications to resolve problems with invoices and/or shipments; maintains accurate and complete records by entering actions taken into online voucher system or onto face of documents; preserves and protects documentation by attaching related invoices, vouchers, correspondence and payment documents for filing; responds to overhead pages; participates on committees as assigned; participates in Performance Improvement activities as assigned; regular and prompt attendance; ability to work schedule as defined and overtime as required; related duties as required.

Qualifications

High school diploma or equivalent and four years bookkeeping or clerical accounting experience, two of which were in an accounts payable function.