Graduate Medical Education (GME) Program Coordinator II

Overview

USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community. USA Health is changing how medical care, education and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists and researchers provide the region's most advanced medicine at multiple facilities, campuses, clinics and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall wellbeing of our community.

Responsibilities

This is highly responsible clerical and administrative work coordinating a medium-sized Graduate Medical Education (GME) training program with 12-20 permanent training positions in the College of Medicine; responsible for collaborating with the program director in developing and maintaining the educational quality of the training program as well as ensuring compliance with accreditation standards and other regulatory requirements; serves as primary liaison for the program director to the GME trainees, educational faculty, other University offices, participating sites, and accreditation and credentialing authorities; work is performed under the general supervision of the chairperson or program director and is reviewed for achievement of desired results; serves as the primary and initial point of contact for faculty, residents/fellows, prospective residents/fellows, various departments, and participating sites on matters related to a Graduate Medical Education (GME) training program; collaborates with the residency Program Director and program evaluation committee in the development, dissemination, implementation, and annual review of policies, procedures, learning objectives, curriculum, training modules, assessments, and evaluations; maintains the program’s manual of policies and procedures; monitors faculty and trainee compliance with established policies and procedures and maintains related records; maintains accurate and accessible records for education, accreditation, recruitment, credentialing, appropriate board certifications, and reimbursement; implements modifications related to accreditation, credentialing, and certification; collaborates with Program Directors in the preparation of letters of verification of training; maintains and updates schedules to ensure coverage and maintain documentation of trainees’ experiences; oversees development, implementation and documentation of educational activities; prepares, updates, and maintains resident, faculty and program evaluations; prepares various reports as required; attends and maintains minutes at meetings; trains faculty, resident/fellows, and staff on the use of software and online databases; represents the program at institutional, participating sites, and national meetings; facilitates and provides guidance, advocacy and support to the residents/fellows in orientation, integration, and education throughout professional transitions related to the residency/fellowship experience; utilizes software to access, manage, and maintain confidential residency applications and associated documents; communicates with prospective residents/fellows via telephone, email and mail to provide information regarding the program’s application process, and to distribute recruitment materials and interview decisions; collaborates with the Program Director and selection committee on interview schedules and makes travel arrangements; assists in preparing the GME program budget; processes invoices and reimbursements for program related expenses; regular and prompt attendance; ability to work schedule as defined and overtime as required; related duties as required.

Qualifications

High school diploma or equivalent and five years of related experience. Bachelor’s degree is preferred and will substitute for up to four years of the required experience. Certification with the Training Administrators of Graduate Medical Education (TAGME) is preferred.