Special Assistant - USAID

WWC Global is seeking a Special Assistant to support USAID's Bureau for Development, Democracy and Innovation, Center for Democracy, Human Rights and Governance (DRG Center). The Special Assistant must have the capacity to act independently and proactively to anticipate the needs of a complex organizational unit. They will be responsible for providing operations support and general administrative duties supporting the DRG Center’s leadership in the effective coordination, communication, and implementation of its program portfolio by supporting the DRG Center’s over 90 staff members. The incumbent must have strong communication and coordination skills, as well as a strong sense of responsibility and a high customer service standard. They will maintain lists and follow-up on all actions, be highly organized, pay close attention to detail, have excellent proofreading skills, and be able to multitask well. They must demonstrate sound judgment and excellent interpersonal and teamwork skills. The Special Assistant will face situations that require an ability to manage a variety of complex taskings under extremely short deadlines.

Responsibilities may include but are not limited to:

• Manage Senior Leadership and overall departmental location calendars
• Work directly with DRG Center leadership (senior GS, FS, and political appointee) to ensure they are prepared for meetings and deadlines
• Ensure accuracy of information and provide program support by assembling and preparing charts, data, and reports
• Serve as the point of contact concerning administrative issues and provide advice and guidance to DRG Center leadership on questions and matters related to the administrative services provided at the DRG Center
• Coordinate, assemble, and finalize correspondence such as action memos, executive correspondence, procurement documents, and all memoranda that flows to DRG Center leadership
• Maintain and update office tracking documents/systems in relation to supporting the management of the DRG Center’s office operations, memoranda, correspondence (which includes logging a central correspondence tracker), and support to Center teams in the setting up and/or maintenance of official files
• Support DRG Center’s management of and compliance with agency deadlines and taskers, and maintains official files according to agency regulations
• Undertake, perform and monitor established administrative management requirements, including coordination of DRG Center team compliance with Agency records management file plans.
• Determine pertinent issues and collect relevant information from a variety of sources in adherence to Agency guidelines, policies and regulations
• Perform other related duties as assigned

Work Environment:

• Moderate noise (i.e. business office with computers, phone and printers) and /or occasional Loud noise (airfield, large equipment).
• Ability to sit at a computer terminal for an extended period of time.

Physical Demands:

• While performing the responsibilities of the job, the employee is required to sit, stand, talk, and hear.
• Employee is often required to sit and use their hands and fingers to operate a computer.
  
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  

Travel:

• 0-20% / Occasional travel.

WWC Global, a Pequot company, is a tribally-owned firm providing management consulting services to U.S. government agencies.

At WWC Global, our employees are the embodiment of our success as a firm. Our team is comprised of a tenacious group of diverse professionals located across the globe. It includes military veterans and spouses of active duty troops, former federal employees, policy experts, academics, attorneys, and technical and business experts, all of whom share a strong work ethic and the skills to succeed in both collaborative and independent environments. WWC Global is invested in the long-term success of both our clients and colleagues for the right reasons. Our dedication to putting good government into practice is underpinned by a merit-based culture that measures success by productivity and credibility.

WWC Global will provide reasonable accommodations to applicants who are unable to utilize our online application system due to a disability. Please send your request to WWC Global HR at hr@wwcglobal.com.

WWC Global is an Equal Opportunity Employer – we do not discriminate based on age, race, national or ethnic origin, gender, veterans status, disability, sexual orientation, gender identity or any other legally protected class. Applicants have rights under Federal Employment Laws: Equal Employment Opportunity and Employee Polygraph Protection Act.

WWC Global's Affirmative Action Program is available to any employee or applicant for employment for inspection upon request, to the extent required by federal regulations. The Affirmative Action Program can be accessed during normal business hours by making an appointment with WWC Global HR at hr@wwcglobal.com.