What are the responsibilities and job description for the Office Administrator position at USG Corporation?
Description
USG is an industry-leading manufacturer of building products and innovative solutions. For more than 115 years, Chicago-based USG has developed award-winning wall, ceiling, flooring, sheathing and roofing products that enable customers to build the outstanding spaces where people live, work and play. With almost 7,000 employees across North America and operations around the world, we are steadfastly committed to our core values: safety, innovation, quality, integrity, service, diversity and efficiency.
We’re big enough that our professionals have the resources to make a difference, yet small enough that you’re not just a number. You’ll work on key initiatives and build strong relationships across the company that will position USG for growth into the future.
USG offers work-life balance, specialist and general/managerial career paths, promotion from within, exceptional benefits, and incredible long-term career opportunities for the right professional. Each year, we have hundreds of employees who celebrate milestone anniversaries with us. Join us.
Job Responsibilities:
- Manage inbound and outbound phone calls and correspondence (e-mail, letters, packages etc.)
- Track stocks of office supplies, place orders when necessary, and work with vendors
- Review, log and validate invoices, escalating discrepancies where appropriate
- Serve as point-of-contact for shipping lines and freight forwarders for proof of export
- Assist in logistics coordination, including management of warehouse deliveries
- Preparing payroll
- Handling office tasks, such as filing, generating reports, and setting up for meetings
- Manage agendas, travel arrangements, appointments, etc.
- Create, manage, and maintain records and databases with personnel, financial, and other data
- Submit timely reports and prepare presentations/proposals as assigned
- Perform additional responsibilities as assigned and assist colleagues whenever necessary
Qualifications
Education
- High School Diploma, BS/BA preferred
Travel Requirements
- None
Experience
- Proven experience as an office administrator, office assistant, or relevant role
- Experience with export shipping processes and logistics preferred
Required Skills
- Must be Bilingual. Proficient in English and Spanish
- Outstanding communication and interpersonal skills
- Excellent organizational abilities
- Knowledge of office managements systems and procedures
- Familiarity with basic accounting principles
- Excellent knowledge of MS Office
- Self-motivated with a focus on working towards, and exceeding, targets.
- Ability to set and self-manage priorities
EOE including disability/veteran
Job Type: Full-time
Pay: $28.00 - $30.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Miami, FL: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Microsoft Office: 1 year (Required)
- Administrative experience: 1 year (Preferred)
Work Location: One location
